Your Month-by-Month Business Tax Calendar - Including Payroll Taxes

Business Income Tax and Payroll Tax Payment Schedule

Monthly Business Tax Due Dates
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You're busy and working hard on your business. You don't have time to remember tax due dates. This calendar gives you an overview of business taxes due in each month. Some months have more activity than others. January in particular, are busy, with annual wage and tax reports to be distributed and filed by the end of January. 

I have included the most common business taxes - income tax payments, estimated tax payments, payroll taxes, and unemployment taxes. 

Tax Dates Change Each Year

While the general due dates for different kinds of taxes are set by the IRS and other agencies, the dates may vary for a particular year, if the due date falls on a weekend or a holiday.

The IRS rule is that if a tax due date falls on a weekend or holiday, the due date is the next business day. If a due date was on a Sunday, the due date would be moved to Monday, unless Monday was a holiday, then it would be Tuesday. For example, a tax due date of Sunday, April 15 would be moved to Monday, April 16 in that year. 

Payroll Taxes - Monthly Payments vs. Semi-weekly Payments

This calendar shows the monthly deposit dates for payroll taxes (federal income taxes and FICA tax (Social Security/Medicare) for 2019 taxes (filed in 2020).

If you have a large payroll, you will need to make payroll tax deposits according to the semiweekly deposit rule; the semiweekly deposit dates are not shown on this calendar. If you are not sure when to make payroll tax deposits, read this article on how to determine your payroll tax deposit schedule.

This article gives you the most up-to-date information about tax due dates for each month of the past tax year.

NOTE: The tax year is the year the taxes are calculated for, not the year in which they are paid. Pay and report 2019 business income taxes and 2019 annual payroll tax reports on forms W-2 and 1099-MISC in 2020.

January Tax Due Dates

Business and personal income taxes: 

January 15, 2020. Fourth Installment of Estimated Taxes Due. If you pay estimated taxes, the last installment of estimated taxes for the previous year is due. 

Payroll taxes:

January 15, 2020. If you make payroll tax deposits monthly, your payroll tax deposit for December is due. 

January Employment Tax Due Dates

January 31, 2020. Give employees and non-employees prior year wage and tax reports. By the end of January, you must provide all employees with Form W-2 showing their earnings, Social Security and Medicare earnings, and other information, for the previous calendar year.

You must also provide independent contractors, professionals, and vendors with Form 1099-MISC showing payments made during the past calendar year if you paid them $600 or more during the year.

If you aren't sure who to give a 1099-MISC to, read this article on who must receive a 1099-MISC.

If you aren't sure how to report someone's income received from your business, read this article on who should receive a W-2 form vs. 1099-MISC form.

January 31, 2020. File Form 941 - Employer's Quarterly Federal Tax Return. If you made all required payments in full by the due dates, you have 10 more days to submit this form (by February 10). 

January 31, 2020. You must Submit W-2 Forms to the Social Security Administration. If you file these forms online, you don't need to include a W-3 transmittal form. 

January 31, 2019. You must submit all 1099 forms, including 1099-MISC forms, to the IRS. By this date, you must also provide 1099 forms to recipients. If you submit 1099 forms electronically, you don't need to include Form 1096. 

January 31, 2020. File Federal Unemployment Tax (FUTA) Form 940 for the previous year. Form 940 is the Annual Federal Unemployment Tax (FUTA) Return, which must be submitted to the IRS by the end of January. If you made all required payments in full by the due dates, you have 10 more days to submit this form (by February 10).

January 31, 2020 - Deposit Federal Unemployment (FUTA) taxes owed through December. If you owe more than $500 or more in FUTA taxes for the quarter ending December 31, you must deposit the taxes you owe by January 31. 

February Tax Due Dates

February 17, 2020. If you make payroll tax deposits monthly, your payroll tax deposit for January is due. 

March Tax Due Dates

March 16, 2020. If you make payroll tax deposits monthly, your payroll tax deposit for February is due. 

March 16. 2020. S Corporation Tax Income Tax Returns on Form 1120-S are due. All S corporations have a December 31 year-end, so income tax returns are due the 15th of the third month after year-end. (This date is March 16 in 2020, because March 15 is a Sunday.)

March 16, 2020. Partnerships (including multiple-member LLCs filing income taxes as partnerships) must file their business income tax returns on Form 1065 by this date. If you want to file an extension application, it's due on this date, using IRS Form 7004. 

April Tax Due Dates

Business and Personal Income Taxes: 

April 15, 2019 - If your business is a sole proprietorship or a single-member LLC, report your business income taxes on Schedule C with ​your personal tax return. Schedule C is the business profit and loss form that must be submitted with your personal income taxes on Form 1040. Your Schedule C net income is included with your other sources of income to determine your taxable income.

April 15, 2020. If your corporation has a year-end of December 31, your business must file Form 1120 Corporate Income Tax Return. If you want to file an extension application, it's due on this date, using IRS Form 7004. 

April 15, 2020. First Installment of Estimated Taxes Due. If you pay estimated taxes, the first installment of estimated taxes for the current year is due. 

April 15, 2020. If you want to file an extension application for your personal, partnership, or LLC tax return, it must be filed by this date. You must also pay income taxes on this date. Corporations receive an automatic extension, but they don't receive an extension on payment. 

Employment Taxes: 

April 15, 2020. If you make payroll tax deposits monthly, your payroll tax deposit for March is due. 

April 30, 2020. File Form 941 - Employer's Quarterly Federal Tax Return for your first quarter (January through March) payroll taxes. If you made all required payments in full by the due dates, you have 10 more days to submit this form (by February 10). 

May Tax Due Dates

May 15, 2020. If you make payroll tax deposits monthly, your payroll tax deposit for April is due. 

June Tax Due Dates

June 15, 2020. If you make payroll tax deposits monthly, your payroll tax deposit for May is due. 

June 15, 2020. Second Installment of Estimated Taxes Due. If you pay estimated taxes, the second installment of estimated taxes for the current year is due. 

July Tax Due Dates

July 15, 2020. If you make payroll tax deposits monthly, your payroll tax deposit for June is due. 

July 15, 2020. Second quarter federal unemployment (FUTA) taxes for larger employers are due ​at the end of July. If your FUTA tax liability in any one quarter is more than $500, you must make a deposit by the last day of the month after the end of the quarter. 

July 31, 2020. File Form 941 - Employer's Quarterly Federal Tax Return. If you made all required payments in full by the due dates, you have 10 more days to submit this form (by February 10). 

August Tax Due Dates

August 17, 2020. If you make payroll tax deposits monthly, your payroll tax deposit for July is due. 

September Tax Due Dates

September 16, 2019 - If you make payroll tax deposits monthly, your payroll tax deposit for August is due. 

September 16, 2019 - Third Installment of Estimated Taxes Due. If you pay estimated taxes, the third installment of estimated taxes for the current year is due. 

September 16, 2019 - If you extended your partnership or S corporation tax return, the return is due on this date.  

October Tax Due Dates

October 15, 2019 - If you make payroll tax deposits monthly, your payroll tax deposit for September is due. 

October 15, 2019  - Schedule C, along with personal tax returns extended, is due on October 15. 

September 15, 2019  -Corporation tax return extensions due (effective with the 2017 filing year). 

October 31, 2019 - File Form 941 - Employer's Quarterly Federal Tax Return. If you made all required payments in full by the due dates, you have 10 more days to submit this form (by February 10). 

October 31, 2019 - Second quarter federal unemployment (FUTA) taxes for larger employers are due ​at the end of July. If your FUTA tax liability in any one quarter is more than $500, you must make a deposit by the last day of the month after the end of the quarter. 

November Tax Due Dates

November 15, 2019  - If you make payroll tax deposits monthly, your payroll tax deposit for October is due. 

December Tax Due Dates

December 16, 2019 - If you make payroll tax deposits monthly, your payroll tax deposit for November is due. 

The IRS has a yearly calendar which has detailed information about tax due dates for businesses and self-employed individuals.