6 Key 1099 Forms for Your Business Taxes
You may have heard people refer to a "1099" or "1099 form," but there are actually 18 different 1099 forms. In this article, we'll take a closer look at six key 1099 forms you may receive or send as a business.
These 1099 forms from the IRS are some of the most important because they give information on income received by and paid by your business. The IRS calls these forms "certain information returns."
All of these 1099 forms are sent to individuals and businesses each year. The forms must be received by the recipient and filed with the IRS no later than January 31 of the following year.
Before you create a 1099 form, make sure it is for the correct year. The year that applies is the tax year.
What Is on a 1099 Form?
The basic format for each form is to provide information on taxable income and any amounts withheld from that income for federal and state income tax purposes. Each 1099 form must include the taxpayer ID number for the person or business that receives it. The taxpayer ID is matched with the information received by the IRS and with the taxpayer's tax return.
On some 1099 forms, you may see a box relating to FATCA requirements. FATCA is the Foreign Account Tax Requirements Act, which requires reporting of assets held in foreign accounts to the IRS. This reporting requirement is currently only for individuals, not corporations.
Withholding on 1099 Forms
Because 1099 forms don't include employee income, no withholding is required to be taken from these types of income. In some cases, backup withholding might need to be taken out if the IRS determines there is a problem with the payee's taxpayer ID number.
If you receive a notice from the IRS about backup withholding, you must withhold at the current rate: 24% of the total amount paid to the worker, effective for the 2018 tax year and beyond.
All of these 1099 forms use Box 4 to report federal income tax withheld.
When You Receive a 1099 Form
When you receive a 1099 form, first make sure it has your correct taxpayer ID on it. Then compare the amounts, especially taxable income and any income tax withheld, with your records. If you see a difference, contact the company that gave you the 1099 form.
Include the information from 1099 forms you receive on your business or personal tax return. These 1099 forms are complicated, and several pieces of information go into different parts of your income tax return. Give the form to your tax preparer to add to your tax return. You may also be able to include the information from your 1099 form using personal or business tax preparation software.
Form 1099-B is used to record income from barter exchanges. A barter exchange is an organization that acts as a middleman in coordinating barter transactions between businesses. f your business participates in a barter exchange program, you will receive a 1099-B form from the exchange program showing the income you received from the program during the year.
Federal income tax may need to be withheld at the backup wihholding rate and included in Box 4.
If you or your business received income from dividends during the year, you will receive a 1099-DIV form from your financial management or brokerage firm. Amounts subject to capital gains and dividends are included, along with income from the sale of collectibles.
Form 1099-INT records income from interest on savings accounts, CD's, and other financial investments. Information on this form includes amounts of interest income, early withdrawal penalties, interest on U.S. savings bonds and Treasury obligations, foreign taxes paid, and interest expenses.
Form 1099-K records payments to your business from third-party payers. If you receive payments online or in-person through a third party (like a merchant account), the income you receive is recorded and a 1099-K is sent to you to verify that income.
You don't have to complete this form, but you should keep records of all transactions from credit and debit cards and other payers like PayPal so you can verify the amount on the 1099-K.
When you receive the 1099-K form, take the time to review it and make sure everything is correct. If there are discounts, returns, and chargebacks that haven't been deducted, contact the sender of the form to make adjustments. Since the form is sent to you and to the IRS, the two versions must match to avoid questions by the IRS.
The most-used 1099 form in this group is the 1099-MISC. This form, as you might suspect, is a miscellaneous form that document income paid for a variety of purposes:
- For payments to non-employees, including independent contractors, and other businesses
- For income from sweepstakes winnings
- For payments to attorneys
You may also receive a 1099-MISC form if you were paid for your services through your business or as an individual.
IRS Form 1099-R
This form records income from distributions from retirement, pension, and IRA accounts. These distributions include Social Security, pensions, annuities, profit-sharing and retirement plans and some insurance contracts. In addition to distribution income and amounts withheld, there is a box specifically for capital gains.
You can find more information on these and other 1099 forms from the IRS, on its General Instructions for Certain Information Returns page.