An Explanation of Owner's Equity vs. Retained Earnings

How Owner's Equity and Retained Earnings Work

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The concepts of owner's equity and retained earnings are used to represent the ownership of a business and can relate to different forms of businesses. Owner's equity is a category of accounts representing the business owner's share of the company, and retained earnings applies to corporations.

How Owner's Equity Works

Owner's equity belongs entirely to the business owner in a simple business like a sole proprietorship because this form of business has just a single owner, 

Three categories on a balance sheet represent a business from an accounting standpoint: assetsliabilities, and owner's equity. So, owner's equity is a category by itself. Under each category are different accounts, like "cash" for assets, "supplies" for assets, and liabilities for things like taxes, a mortgage, or other debts.

The recognized accounting equation is assets = liabilities plus owner's equity.

In other words, assets—the things owned by the business—are on the left. On the right are the owner's equity and liabilities such as bank and credit union loans and taxes.  

Now let's turn around the equation, so it looks like this: owner's equity = assets minus liabilities 

Owner's equity can increase or decrease in four ways. It increases when an owner invests in the business. It is called a capital contribution. It can increase or decrease when the company has a profit or a loss, and it decreases when an owner takes money out of the business, such as if he takes an "owner's draw". Owner's equity can also decrease if liabilities increase and assets don't increase by the same amount. 

Let's say that a business opens its doors with $1,000 in assets, including cash, supplies, and some equipment. The business owner put in $200 of her own money, and she borrowed the other $800 from her local bank. So the initial accounting equation would look like this: 

Total assets $1,000 = total liabilities $800 plus total owner's equity $200

It could also look like this: 

Owner's equity $200 = Total assets $1,000 less liabilities $800 

Now let's say that at the end of the first year, the business shows a profit of $500. This increases the owner's equity and the cash available to the business by that amount. The profit is calculated on the business's income statement, which lists revenue or income and expenses.

Now the equation becomes owner's equity $700 = assets $1,500 less liabilities $800.

But what if the owner took out $300 from the business as a draw during the year? The draw reduces the owner's capital account and owner's equity, so now the equation becomes owner's equity $400 = assets $1,200 fewer liabilities $800.

Owner's Equity Accounts

Remember that owner's equity is a category. The account for a sole proprietor is a capital account showing the net amount of equity from owner investments. This account also reflects the net income or net loss at the end of a period. 

A separate draw account might also be shown on the balance sheet reflecting the amount taken out by the owner during the period of time in question.

What About Retained Earnings? 

Retained earnings are corporate income or profit that is not paid out as dividends. That is, it's money that's retained or kept in the company's accounts.

An easy way to understand retained earnings is that it's the same concept as owner's equity except it applies to a corporation rather than a sole proprietorship. A corporation has shareholders, and each shareholder has a capital account. 

Two Other Differences Between Owner's Equity and Retained Earnings

The earnings of the company are kept or retained in a corporation and are not paid out directly to the owners, while the earnings are immediately available to the business owner in a sole proprietorship unless the owner elects to keep the money in the business. 

In a corporation, owners or shareholders. They're not paid directly, such as through salaries. 

What About Partnerships?

Partner ownership works in a similar way to ownership of a sole proprietorship. The partners each contribute specific amounts to the business in the beginning or when they join. Each partner receives a share of the business profits or takes a business loss in proportion to that partner's share as determined in their partnership agreement. Partners can take money out of the partnership from their distributive share account. 

In Conclusion 

Owner's equity accounts for sole proprietors, limited liability company owners, and partners are similar to retained earnings accounts for corporation shareholders.