Key Employment Laws Affected by the Coronavirus Pandemic

Employee Health, Safety, Paid Leave, and Benefits Laws

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Throughout the COVID-19 pandemic, key employment laws have been updated with new regulations and important changes in employee benefits and rights, spanning health and safety to medical and military leaves, and reemployment. These are some of the most significant changes that employers should know. 

Occupational Safety and Health Act (OSHA)

The Occupational Safety and Health Act (OSHA) requires employers to keep their workplaces safe for workers in several areas of employee health and safety. OSHA regulations apply to all businesses with even just one employee.

Although the original OSHA standards were written for health care workers and first responders, they are applicable to all businesses that have employees who are exposed to dangerous pathogens or infectious diseases. For example, you must provide personal protection equipment (PPE) including face protection and protective clothing to employees where they can be exposed to COVID-19 and other workplace hazards. 

OSHA has a guide to help you prepare your workplace for COVID 19, based on the risk level of exposure in your business. The “All About OSHA” booklet is a general guide for employers and employees. 

Family and Medical Leave Act and Sick Leave Benefits During Coronavirus

The Family and Medical Leave Act (FMLA) requires larger employers (those with 50 or more employees) to give up to 26 weeks of unpaid leave. The leave must be used for the employee’s serious health condition, for the birth of a child, to care for an immediate family member or parent with a serious health condition, or to provide care if a family member must report for active military duty. 

Employers are not required to pay employees who are on an FMLA-approved leave (except for the coronavirus paid leave described below), but they must continue the employee’s group health coverage and the employee must continue to pay their share of premiums. At the end of the leave, the employer must restore the employee to their same or an equivalent position if they return in a timely manner.

Paid Sick Leave Requirement and Tax Credit

The 2020 Families First Coronavirus Response Act requires employers to pay employees sick pay and paid leave for COVID-19-related reasons. Your business can receive tax credits to offset these costs. You must pay employees in these situations: 

Employees may take paid time off for up to two weeks, or 80 hours, of paid sick leave at their regular pay rate, if they: 

  • Are quarantined or on stay-at-home order
  • Have COVID-19 symptoms and are seeking a diagnosis 

Employees can take paid time off for up to two weeks, or 80 hours, of paid sick leave at two-thirds of their regular rate, if they are: 

  • Caring for a someone who is quarantined or on stay-at-home order 
  • Caring for a child whose school or child care location is closed, or child care is unavailable

Twelve states and Washington, D.C. require paid sick leave under some circumstances, and many of these states have temporarily broadened paid sick leave availability. 

Additional Paid Leave and Tax Credit

In addition to sick pay above, employers must give employees an additional 10 weeks of paid expanded family and medical leave at two-thirds the employee’s regular pay rate, for coronavirus-related reasons. The employee must have been employed at least 30 calendar days.

To offset some of the costs of these new paid leaves, your business may be eligible for a tax credit (different from the one mentioned above). This tax credit is for small and midsize employers (up to 500 employees) and it applies to costs for leaves taken between April 1, 2020, and Dec. 31, 2020.  

COBRA Insurance for Continued Health Benefits

The Consolidated Omnibus Budget Reconciliation Act of 1974 (COBRA) gives employees the option to continue health benefits with the company when they are laid off or terminated. If your business has 20 or more employees and you have health plan coverage, you must offer COBRA to employees if they are let go (except for gross misconduct) or a reduction in their hours made them ineligible for your health care plan. You must continue their coverage for a limited time, but you don’t have to pay their premium costs.

While employees normally have 60 days to elect coverage and 45 days after electing coverage to make their first payment, during the COVID-19 outbreak, these deadlines have been extended.

When you terminate employees or reduce their hours, you must notify them of this COBRA coverage. The IRS has a model general notice you can use. Also, the Department of Labor offers an employer guide to COBRA.  

ERISA Health and Pension Benefits

ERISA is the Employee Retirement and Income Security Act (1974). If your company has a health plan or a pension/retirement plan for employees, you must comply with ERISA standards to protect plan participants and their beneficiaries, even during COVID-19. This requires plan administrators to: 

  • Give participants important information about plan benefits
  • Set fiduciary responsibility requirements for plan administrators and employers
  • Set up grievance and appeals processes
  • Give participants the right to sue for benefits and fiduciary breaches 

If You Need to Change or Cut Your Health Plan

Employers offer health benefits on a voluntary basis and federal law doesn’t prevent employers from cutting or reducing benefits. If you need to change the health plan you offer employees as a result of your business being impacted by COVID-19, you must give employees advance notice and give them information about COBRA coverage if they qualify. Check with your plan administrator to see if there are restrictions on making plan changes. 

The Department of Labor has issued guidance to employers under EBSA Disaster Relief Notice 2020-01 for some ERISA provisions for health plans and retirement plans throughout the coronavirus pandemic The guidelines extend the timeframes for participants and beneficiaries to make benefit decisions, and health plan officials have more time to furnish notices and disclosures if they make a good faith effort to give the documents as soon as possible. 

The notice is detailed and includes more guidance on other subjects. Check with your plan administrator to make sure your company complies with these requirements. 

You can use the Department of Labor’s Health Benefits Advisor website to see if you are in compliance with federal laws that apply to your company’s health plan. 

USERRA Benefits for Service Members 

The Uniformed Services Employment and Reemployment Rights Act (USERRA) guarantees employment and reemployment rights to military members, including National Guard and Reserve units called up for coronavirus service.  

When your business receives written notice of call-up, you must release the employee for this service. When the service member returns from active duty, you must reemploy this person if they: 

  • Return within five years (cumulative service) 
  • Return in a timely manner after the end of their service 
  • Don’t have a disqualifying discharge 

The person must return within a specified number of days, depending on their days of military service. 

If a service member returns from active duty, you don’t have to rehire the person if they would have been laid off or their job was no longer available. If the person may have been exposed to COVID-19, you still must make every effort to qualify the person for their proper reemployment position. You might need to give this person paid leave, remote work, or another position. 

See the Department of Labor’s COVID-19 USERRA Impact fact sheet for more details on dealing with returning service members. 

The Bottom Line

Throughout COVID-19, many employment laws have been affected and changed to help both employers and employees safely weather the pandemic. Health and safety guidelines like OSHA and the Family and Medical Leave Act, as well as retirement and uniformed services benefits have all been impacted during the coronavirus, and are sure to continually change during this unprecedented time. Keep an eye out for more information from the Department of Labor, the IRS, and other federal agencies, and consider working with an employment attorney for additional help with your business’s specific situation.

Article Sources

  1. OSHA. "Personal Protective Equipment." Accessed May 20, 2020. 

  2.  U.S. Department of Labor, Wage and Hour Division. "FMLA Frequently Asked Questions." Accessed May 20, 2020.

  3. U.S. Department of Labor, Wage and Hour Division. "FMLA Frequently Asked Questions." Accessed May 20, 2020.

  4. U.S. Department of Labor. "Employer's Guide to the Family and Medical Leave Act." Accessed May 20, 2020. 

  5. U.S. Department of Labor. "How Much Paid Leave Can Employees Take?" Accessed May 20, 2020.

  6. National Conference of State Legislatures. "Paid Sick Leave." Accessed May 20, 2020. 

  7. U.S. Department of Labor. "U.S. Department of the Treasury, IRS, and the U.S. Department of Labor Announce Plan to Implement coronavirus-related Paid Leave for Workers and Tax Credits for Small and Midsize Businesses to Swiftly Recover the Cost of Providing Coronavirus-Related Leave." Accessed May 20, 2020.

  8. IRS. "COVID-19-Related Tax Credits for Paid Sick and Paid Family Leave: Overview." Accessed May 20, 2020. 

  9.  Federal Register. "Extension of Certain Timeframes for Employee Benefit Plans, Participants, and Beneficiaries Affected by the COVID-19 Outbreak." Accessed May 20, 2020.

  10. U.S. Department of Labor. "COVID-19 FAQs for Participants and Beneficiaries." Accessed May 20, 2020. 

  11. U.S. Department of Labor. "COVID-19 FAQs for Participants and Beneficiaries." Page 5. Accessed May 15, 2020. 

  12. U.S. Department of Labor, Veterans’ Employment and Training Service. "COVID-19 Impact Uniformed Services Employment and Reemployment Rights." Accessed May 20, 2020.

  13. U.S. Department of Labor, Veterans' Employment & Training Service. "USERRA: A Guide to the Uniformed Services Employment and Reemployment Rights Act." Accessed May 20, 2020.