How to Pay Yourself From Your Business
It's common to hear business owners talk about "getting a salary" from their business, but that's not actually how most business owners get paid by the business.
The word "salary" is common when talking about employees, but most business owners don't actually take a salary as an employee. How you pay yourself out of the business depends on your business legal type.
A Spreadsheet Showing How Business Owners Pay Themselves
How to Take $
|Tax Return||Self-employment Tax?|
|Distributive share||Schedule K-1 for 1040||
|Sole Proprietor||Draw||not on tax return||yes|
|Single-member LLC||Draw||not on tax return||yes|
|Multiple-member LLC||Distributive share||Schedule K-1 for 1040||yes|
|Corporate owner||Dividends||Dividend income on 1040||not on dividends|
|S corporation owner||Distributive share||Schedule K-1 for 1040||yes|
|Corporate exec/employee||Paycheck||W-2 income on 1040||FICA tax as an employee|
Business Owner Draw vs. Distribution
Notice the terms "draw" and "distributive share" in the table above. The difference between a draw and a distribution is significant for tax reporting purposes. A sole proprietor or single-member LLC can draw money out of the business; this is called a draw. It is an accounting transaction, and it doesn't show up on the owner's tax return. A distribution or distributive share, on the other hand, must be recorded (using Schedule K-1, as noted above) and it shows up on the owner's tax return.
Sole Proprietors Take a Draw
If you are a sole proprietor you are not an employee and you don't take a salary in the form of a regular paycheck. No FICA taxes (Social Security/Medicare) are deducted and no federal or state income tax is withheld. A sole proprietor gets "paid" by taking a distribution from the profits of the business. Amounts taken out of a business by a sole proprietor may be called a draw because these amounts draw down your capital (ownership) account. Read more about how the owner's draw works.
Partners Take Distributions From Profits
A partner in a partnership also does not get paid a salary. They take distributions from partnership profits and are taxed based on their share of those profits on their partnership income tax return. How profits are distributed in a partnership or LLC depends on the language of the partnership agreement or LLC operating agreement.
LLC Owners Take a Draw or Distribution
Owners of limited liability companies (LLCs) (called "members")are not considered employees and do not take a salary as an employee. Single-member LLC owners are considered like sole proprietors for tax and income purposes, so they take a draw like a sole proprietor. Multiple-member LLC members are considered to be like partners in a partnership, so they take a distribution.
Corporate Owners Get Dividends
An owner of a corporation or s corporation is a shareholder, and as a shareholder, he or she takes dividends when the corporation's board decides to pay them. But many growing companies don't give dividends but put the profits of the corporation back into growth.
Corporate Owners Who Work in the Business Get a Salary
Corporate officers who are involved in the day-to-day running of a business must take a salary and employment taxes must be paid on that salary. In addition, S corporation shareholders may take additional distributions of profit from the business.
How Much to Take From Your Business
Business owners who take a draw or distribution of profits can take any amount they want from their business. Of course, you shouldn't take money that will be needed to pay employees, pay off business loans, or pay other bills of the business.
A Reasonable Salary for an Officer in a Corporation or S Corporation
Some corporations try to hide corporate officer pay to avoid employment taxes, but the IRS says corporate officers must be paid a reasonable amount. The IRS has established guidelines for determining a reasonable salary, based on experience, duties and responsibilities, time spent, comparable amounts paid to others doing similar work, and other factors.
How Self-Employment Taxes Work for Business Owners
Self-employment tax is the equivalent of FICA tax (Social Security and Medicare) for business owners. The amount of self-employment tax that must be paid is based on the profits of the business; if the business does not make a profit in any one year, no self-employment tax is due.
Owners of sole proprietorships, partnerships, and LLCs do not take a salary, so any money they take from the business does not have deductions or withholding for (1)FICA taxes (Social Security and Medicare), (2) federal income tax, or (3) state income tax. In addition, no other employment taxes are paid by the company for this distribution to a business owner.
Of course, these taxes are still due and payable. Sole proprietors, partners, and LLC members must pay self-employment tax when they complete their personal tax return for the year. The self-employment tax is calculated and added to the income tax due; self-employment taxes are paid to the IRS along with federal income taxes.
How Income Tax Gets Deducted From Payments to Business Owners
Since payments to business owners (not including salaries to corporate officers) are not considered payroll, federal and state income taxes are not withheld. Business owners must make quarterly estimated tax payments to avoid penalties.
For more information on how taking money from your business affects your taxes, read this article about business owner pay and taxes.