Starting up a business or office will require both office furniture and office equipment. Purchasing office equipment, such as computers, software, printers, fax machines, and network equipment will most likely be your second largest startup expense. If you plan carefully you will be able to control your office equipment expenditures by only buying the essential equipment you really need. The following is a list of the essential office equipment that you will likely need in your office.
Business Telephone System
Perhaps the primary means you will use for communicating with customers and vendors will be the telephone. Understanding what services, features, and options are available will help buy the right size phone system for the right price for your business.
Computers and Software
Information is the lifeblood of any successful organization today. The key to leveraging information to your advantage is purchasing and implementing the right computers and software for your business. The computer is also now essential to business communication thanks to email.
You will also want to explore systems for backing up your business data. There are many online services available now that will save you having to invest in secure and reliable on-site backup equipment for your office.
Computer Network and Internet Connection
If the information is the lifeblood of the business, then computer networks are the veins and arteries that channel that information throughout all the parts of your business. For this, you will need Ethernet cabling, a router, and switches, especially if you are setting up a larger network that will support numerous employees. You'll need a modem for connecting your network to the outside world, and with that modem, you'll need Internet service from a provider.
Information is organized, manipulated, and moved electronically but people still love paper. If it’s electronic we want to print it. If it’s printed we want to scan it. If it’s somewhere else, we want to fax it. Buying one machine to do it all can save you time and money.
"Time is money," as they say, and communicating effectively and time will make you money or save you money. Keeping yourself organized and on-time not only has an economic impact but will also help you manage the stresses in your life. Having access to your office email through your smartphone can offer an enormous advantage and convenience (of course, this comes with the downside that you may feel like you never leave your office, which can become an issue for your work-life balance).
Just as quickly as we generate paper we must destroy it. Your business is responsible for the information it possesses. It may be an employee’s personal information, a customer list, a client's sensitive materials or a confidential memo. Information that you're responsible for that gets into the wrong hands can be devastating to your company and your clients.
Documents, product samples, catalogs, and statements are just a few examples of items that may be shipped out of your company. The proper mailing equipment, such as scales and postage software can save your company valuable time and money.