Best Scheduling Software

Spend less time tracking your employees and more time running your business.

We recommend the best products through an independent review process, and advertisers do not influence our picks. We may receive compensation if you visit partners we recommend. Read our advertiser disclosure for more info.

Scheduling software can help businesses create employee schedules quickly, manage employee absences and shift trades, and control payroll costs from overtime and overscheduling.

Research shows that 20% of a manager’s time is spent manually creating work schedules and that 140 hours a year are wasted by doing so. That’s not even the worst of it. Errors from creating schedules this way result in 174% more employee turnover.     

We looked at over a dozen employee-scheduling platforms and chose the best based on ease of use, automation, reporting, employee access, cost, and more. Here are our top seven picks. 

The Best Scheduling Software of 2022

Best Overall : Homebase



Homebase was launched in 2015 as a free timesheet and scheduling software. Today it includes team communication and hiring and reporting tools and serves over 100,000 businesses. We chose it as the best overall because it’s a scalable scheduling platform with a wide range of free and affordable features.

Homebase makes it easy to build a schedule in minutes using templates and drag-and-drop scheduling blocks. The software automatically calculates overtime, breaks, scheduling conflicts, and labor costs to help business owners stay on budget. Employees can view schedules via text and email or with Homebase’s free mobile app. The app also lets managers track employee availability, time-off requests, and approvals.

Homebase lets employees clock in via tablet, computer, phone, and point of sale (POS) system, alerting managers about who’s clocking in and where, who’s late, and who’s reaching overtime. The software also lets managers edit timecards if employees forget to clock out, tracks breaks and overtime, and syncs timesheet data directly to most payroll software.   

Homebase’s mobile app also gives employees access to their schedules, hours, wages, availability, time off, and more. Managers can send reminders about shifts, clocking in and out, breaks, and share shift instructions and messages with individuals, groups, or their whole team.

Most of Homebase’s basic scheduling and time-tracking features are available in its Free plan. The paid plans give access to more advanced scheduling options as well as HR compliance tools.

Free Plan

  • Free for one location
  • Unlimited employees
  • Online scheduling
  • Time clocks, breaks, and overtime
  • Prepare timesheets for payroll
  • Employee availability preferences and time-off requests
  • Built-in messenger
  • Hiring portal
  • 90-day timesheet and report history

Essential Plan

  • $14 per month per location
  • All Free Plan features
  • Remote and field work
  • Productivity tools
  • Communication tools
  • Performance Management

Plus Plan

  • $35 per month per location
  • All Essentials Plan features
  • Budgeting and labor cost controls
  • Departments and permissions
  • Time-off policies
  • Advanced compliance support

All-In-One Plan

  • $70 per month per location
  • All Plus Plan features
  • Onboarding and e-signatures
  • Document storage
  • HR pro advisors and trainings
  • API access

Runner-Up, Best Overall : Paycor Scheduling



Built in 2011 as a shift-planning tool, Ximble was purchased by Paycor in 2019 and rebranded as Paycor. We chose it as our runner-up because it’s an easy-to-use scheduling software with a ton of small business software integrations and great customer support.

Paycor lets users create scheduling templates and drag-and-drop shifts with just a few clicks. The software also lets users automate scheduling and employee breaks and set shifts to repeat daily or weekly. Employees can get notifications of new schedules, schedule changes, and shift reminders via email or Paycor’s scheduling app. 

Paycor offers two plans that both include scheduling features: Small Business, for 1 to 39 employees, and Mid-Market for 40 or more employees. Both plans include features that go beyond just scheduling that are suited to smaller or larger businesses.

The scheduling features include the ability to automate schedules, allow employees to list their availability, make updates in real time, budget capping and forecasting based on schedules, and more.

You can buy online or request a consultation to learn more.

Best for Shift Schedules : Humanity



Humanity is an employee-scheduling and time-tracking software developed in 2010. Today it serves over 175,000 business locations in more than 195 countries. We chose it as the best for shift schedules because it allows users to set predefined rules so employees can swap shifts with minimal to no manager involvement.

Like other scheduling software, Humanity offers a drag-and-drop interface that makes it easy to build a schedule in minutes, alerting users of any scheduling conflicts. Employees can also view schedules, request time off, release shifts, pick up open shifts, and adjust their availability using Humanity’s mobile app. Best of all, using predefined scheduling rules established by managers, employees can trade shifts with practically no supervisor involvement.

Humanity really shines in its scheduling automation features. Users can automatically assign shifts based on seniority, employee preferences, and other factors. Humanity can also forecast staffing needs using key business metrics and data from other sources, including foot traffic and estimated sales, to create efficient, cost-effective schedules. 

Humanity supports the creation of custom rules to help employers ensure that hours worked, breaks, time between shifts, and more are compliant with federal, state, and local regulations. The software also makes it easy for managers to respond to real-time changes and post open shifts, release shifts for pickup, or quickly find a replacement for an absent employee.

Finally, Humanity integrates with other human capital management (HCM) software including BambooHR, ADP, and Workday and offers live 24/7 chat 365 days a year, an online help center with downloadable training resources, and a community discussion platform.   

Humanity offers three pricing plans, each with a 30-day free trial.

Starter Plan

  • $3 per user per month
  • Administrative dashboard
  • Employee shift trading
  • Availability and time-off management
  • Mobile app
  • 24/7/365 support

Classic Plan

  • $4 per user per month
  • All Starter Plan features
  • Auto-fill scheduling
  • Real-time labor cost and budgeting
  • Scheduling compliance
  • Reporting and analytics
  • Skills and certifications
  • Time and attendance
  • Geolocation clock-in/clock-out
  • Custom leave types and policies
  • Secure messaging
  • Payroll exporting

Enterprise Plan

  • Custom pricing
  • All Classic Plan features
  • Demand-based scheduling
  • Open API access
  • HCM integration

Best for Multiple Location Businesses : Deputy



Developed in 2003 as an in-house solution to help a small business automate staff scheduling and time and attendance management, Deputy currently serves over 250,000 people across the world We chose it as the best for multiple locations because it lets users forecast sales traffic and schedule shifts automatically in multiple locations.

Deputy offers many standard scheduling software features, including a drag-and-drop builder; automated scheduling, shift-swapping, attendance tracking; and employee communication. Managers can also assign one-time or recurring tasks, track performance ratings and feedback, and give employees access to their own leave balances to more easily manage requests. 

Deputy offers a number of features that make it ideal for staffing multiple locations. The software can predict staffing requirements based on sales trends, orders, appointments, and even weather conditions. Deputy then uses AI to create schedules that ensure minimum coverage as well as break compliance and overtime and fatigue management, all while sticking to a budget.

Finally, Deputy integrates with over 30 third-party payroll, POS, and HR platforms, including ADP, Gusto, Square, Quickbooks, Lightspeed, and more.

Deputy offers two subscription plans plus one plan just for time and attendance and one just for scheduling.


  • $2.50 per user per month
  • Employee-scheduling
  • Auto scheduling
  • Meal and rest break planning
  • POS integration
  • PTO and leave management
  • News feed
  • Tasking
  • Unlimited 24/7 support
  • Single sign-on

Time and Attendance  

  • $2.50 per user per month
  • Meal and rest break planning
  • Timesheets
  • Payroll integration
  • POS integration
  • PTO and leave management
  • News feed
  • Tasking
  • Unlimited 24/7 support
  • Single sign-on

Premium Plan  

  • $4.50 per user per month
  • Employee-scheduling
  • Auto scheduling
  • Meal and rest break planning
  • Timesheets
  • Payroll integration
  • POS integration
  • PTO and leave management
  • News feed
  • Tasking
  • Unlimited 24/7 support
  • Reporting
  • Single sign-on

Enterprise Plan  

  • Custom pricing
  • All Premium Plan features
  • Custom implementation
  • Custom roles and permissions
  • Custom organization structure
  • Dedicated enterprise support
  • Advanced demand planning
  • Single sign-on

Best Accounting Integration : QuickBooks Time



QuickBooks acquired TSheets in 2017 and rebranded it as QuickBooks Time. TSheets originally was created as an employee time-tracking app for the iPhone in 2006. Along the way, it grew to be a full-fledged software solution. We chose QuickBooks Time as the best accounting integration because of its seamless integration with QuickBooks and other accounting software.

QuickBooks Time is first and foremost a time-tracking app, allowing employees to clock in and out using a computer or mobile app. The app also features facial recognition to prevent friends from clocking in for each other, a real-time employee locator, and a geofencing feature that reminds employees to clock in or out when they enter or leave a job site.

On the scheduling side, QuickBooks Time offers the expected drag-and-drop schedule builder, repeating shift schedules, and employee alerts for new schedules and shift changes. Users can also schedule against budgeted hours, track and collaborate on projects, add a job and assign it later, and make scheduling changes on the go using the mobile app. 

Best of all, QuickBooks Time offers direct integration with most popular accounting and payroll software, including QuickBooks and QuickBooks Payroll, ADP, Breezeworks, Gusto, Square and Square Payroll, JazzHR, and more.

QuickBooks Time offers two simple monthly subscription plans, each featuring a 30-day free trial.

Premium Plan

  • $8 per user per month + $20 base fee per month
  • One free admin
  • Track time on any device
  • Mobile app with GPS
  • Streamlined payroll and invoicing
  • QuickBooks integration
  • Job and shift scheduling
  • Real-time reports
  • See who’s working
  • Time-off management
  • Alerts and notifications
  • Photo attachments
  • Time clock kiosk with facial recognition
  • Unlimited live customer support

Elite Plan

  • $10 per user per month + $40 base fee per month
  • One free admin
  • All Premium Plan features
  • Track project progress to plan
  • Project estimates vs. actuals reporting
  • Project activity feed
  • Timesheet signatures
  • Geofencing

Best Low-Cost Scheduling Software : When I Work

When I Work

 When I Work

When I Work is employee-scheduling software that has served over 10 million employees in more than one million workplaces since it was created in 2010. We chose it as the best low-cost scheduling software because it has a 14-day free trial and a paid plan that costs only $2 per user.

When I Work offers most standard scheduling software features, including a drag-and-drop schedule builder with templates, auto scheduling, managing shifts at multiple locations, and instantly sharing schedules and changes with employees. Users can automatically adjust schedules based on their labor budgets, receive overtime alerts, and manage breaks with the click of a button.   

Employees can clock in and out using the When I Work mobile app and can also manage their availability, request time off, view their upcoming schedules, and more. The app sends alerts to managers about missed clock-ins or clock-ins from the wrong location, allows users to edit and approve timesheets, and exports timesheets to many popular payroll platforms. 

When I Work lets users schedule one week into the future, track time worked, export timesheets, and more.

Small Business

  • Up to 100 employees
  • $2.00 per user
  • Team scheduling
  • Team member availability
  • Team communication
  • Remote job sites
  • Schedule multiple teams
  • Overtime visibility
  • Auto scheduling
  • Task management
  • OpenShift requests
  • Document storage

When I Work’s time and attendance features are available as a paid add-on:

Time Clock and Attendance

  • $2 per user per month
  • Mobile clock-in with GPS enforcement
  • Early clock-in prevention
  • Scheduling vs. actual labor cost reporting
  • Overtime Alerts
  • Auto-deduct unpaid breaks
  • Clock-in/out reminders
  • Custom timesheet export
  • Integrations with Gusto, Paychex and more
  • Labor Reports

Enterprise Plan

  • Custom pricing
  • 100 to 10,000+ employees
  • All Small Business Plan features
  • Access to API
  • Share labor across locations
  • Fast implementation
  • High employee adoption and engagement
  • Labor forecasting
  • Contact tracing

Best for Regulated Industries : SchedulePro



Shiftboard is a set of employee-scheduling software built to handle the changing scheduling and management needs of hourly workers. In 2020, it merged with SchedulePro, a scheduling tool for industries with complex compliance requirements. We chose it as the best for regulated industries because of its built-in scheduling rules and compliance tools.

SchedulePro’s schedule-building platform is similar to those found in most scheduling software but with additional compliance tools. Managers can use the software’s rule-based scheduling to control which jobs workers can take based on their credentials, control and distribute overtime equally, and assign employees to shifts as required by internal policies and agreements.

SchedulePro’s rule-based structure also helps keep overtime costs low by shuffling scheduled employees and rotating employees among different jobs to keep them proficient, all without violating compliance or workflow requirements. Managers can also create compliant schedules with automated rule checks, get alerts on schedule changes that violate compliance, and review rule deviations and overrides.

SchedulePro also lets employees review their schedules, trade and bid for shifts, request schedule changes and time off, volunteer for overtime, and more. It works across platforms including mobile. 

Shiftboard does not list pricing for SchedulePro on its site. You must request a demo to learn more about pricing.

Here is the current breakdown of plans and features:

Enterprise Plan

  • Standard user roles and permission
  • Shift pattern rotation
  • Policy-based overtime detection and calculations
  • Shift trading and bidding
  • Overtime volunteer sign-up
  • Time-off requests
  • Auto scheduling with compliance rules
  • Employee shuffling
  • Overtime equalization
  • Daily and weekly overtime compliance
  • Minimum rest between shifts
  • Maximum shift lengths
  • Maximum workdays in a row
  • Maximum hours per week
  • Activity and system audit log
  • Scheduled reports
  • Timesheets
  • Labor forecasting
  • Leave planning and management
  • Payroll integrations
  • Overtime banking
  • Union agreement rules
  • Union grievance detector (“grievance checker”)

Enterprise Plus Plan

  • All Enterprise Plan features
  • Qualification and proficiency tracking and projection
  • Proficiency-based job rotation
  • Fatigue risk management
  • Advanced secluding for safety compliance
  • PHMSA CFR 49 192 and 195 and API RP 755 compliance
  • Conditional staffing
  • Protected leave days
  • Secondary duties scheduling (Example: emergency response)

What Is Scheduling Software?

Scheduling software lets managers and business owners create weekly or ongoing schedules with just a few clicks. Most offer a visual interface that lets users drag and drop employees into open shifts, calculate overtime and total scheduled hours against a budget, and let employees view schedules and request changes.

Due to the automated nature of these platforms, businesses can save valuable time and money otherwise spent on manually fitting employees into a schedule every week and making sure they have the coverage they need without going over budget.

How Does Scheduling Software Work?

Employee-scheduling software offers users a visual interface that lets them drag and drop employees into shifts as needed. It also calculates total costs to make sure employers aren’t going over budget and allows managers to make and approve schedule changes on the go, typically through a mobile app.

Many platforms also let employees view their schedules and updates, request changes and time off, swap shifts, and clock in and out of shifts. Managers can then review and approve the timesheets, and with many of the platforms we reviewed, export them directly to payroll.

How Much Does Scheduling Software Cost?

Most scheduling software offers subscription pricing ranging from $1 to $4 per user per month. Others offer a set fee per location with an unlimited number of employees ranging from $14 to $35 per month. Most also offer a free plan with limited scheduling features suitable for very small businesses.

Lower-tier plans are typically limited to simple scheduling, access to a mobile device, and schedule sharing. Mid- to higher-tier plans add automated scheduling, scheduling rules, integrations with payroll and accounting software, employee attendance tracking, and more.

Is Scheduling Software Worth the Cost?

Businesses with a small number of employees working regular shifts probably won’t benefit from scheduling software. Once their workforce and shifts grow and employees’ scheduling needs change, it’s a different picture.

At this point, scheduling software can keep scheduling a quick and easy process, even as workforce and coverage needs change. It can also help them keep their costs down and ensure that they’re not paying unnecessarily for overtime or over-scheduling employees. 

Finally, once a business starts managing more employees, scheduling software can help get employee timesheets into the business’s payroll and accounting software more quickly.

How We Chose the Best Scheduling Software

We looked at over a dozen software options for this review. First and foremost was the ease of use. It doesn’t make sense to use a program that takes just as long to create a schedule as it would if one were to do it by hand. We also wanted to look for software that could automate most of the scheduling process, like calculating labor costs and overtime and creating recurring schedules. 

We also made sure the software we reviewed was good for employees, too. Features like easy clocking in and out, scheduling reminders, and the ability to make requests remotely were important.

Finally, we made sure to look for scheduling software that was affordable for small businesses and integrated with their other employee management tools, including payroll, accounting, and HR management platforms

In the end, employee-scheduling software should let business owners and managers spend their time running and growing their business while ensuring that their employees are scheduled for the right jobs and the right times, all while staying within budget.