The 8 Best Receipt Scanners of 2020

Keep track of your purchases

Image shows a woman at a desk with receipts everywhere being fed through a reader, as well as a laptop open.

Image by Brooke Pelczynski © The Balance 2019

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The best receipt scanners can handle documents larger than the standard letter or legal sized paper. They also allow you to scan to multiple locations including dedicated file folders, email, fax, cloud storage, and USB memory storage.

Still, there are a wide variety of options available—ranging from scanners with high resolution for enhanced images and text to compact models for traveling professionals, to scanners with a suite of software features. Whatever your business needs are, here are the best receipt scanners to consider.

Best Overall: Brother DS-940DW

The ultra-compact Brother DS-940DW scanner measures just 12.6 x 2.5 x 1.8 inches and weighs 1.5 pounds, making it the perfect size to slip into a laptop bag or backpack. With single-pass duplex scanning and speeds of up to 16 pages per minute (ppm), you can tackle order forms and sales receipts in no time. You can also scan receipts up to 72 inches in length at 600dpi—great for warranty and returns paperwork. 

Along with a built-in battery, the scanner includes a USB 3.0 cable for a hardwired connection when needed. This unit lets you scan documents to specific file locations, email, and even microSD memory cards with the included reader slot. The receipt scanner is also compatible with Windows-, macOS-, and Linux-based computers, ensuring that you won't have any connection issues. 

Read Next: The Best Document Scanners

Best for Portability: Brother DS-640

One of the best mobile scanners available, the Brother DS-640 measures in at 11.8 x 2.2 x 1.4 inches and weighs just over 1 pound. It scans up to 16ppm in both color and black-and-white and can scan to file locations, email, or cloud storage services for easy organization. The included USB 3.0 cable connects the scanner to your Windows-, macOS-, or Linux-based computer for file transfers and power.

With 1200dpi resolution, you can scan receipts up to 72 inches long, warranty and contract paperwork, and even business and ID cards with excellent clarity and detail. The included suite of software includes programs that allow you to make minor edits like text and color optimization and to convert scanned images into editable Microsoft Word documents. This receipt scanner is also Energy Star-certified so it won't drain your laptop battery.

Runner-Up, Best for Portability: Epson WorkForce ES-50

Compact and lightweight, the Epson WorkForce ES-50 is another excellent option for traveling professionals. It can scan single pages in as little as 5.5 seconds and up to 10ppm, quickly tackling contracts, receipts, and other documents easily. While you have to manually feed in single sheets, the scanner has an auto-feed function that keeps the rollers moving as you feed in paper to scan multiple pages to a single PDF, Word document, or Excel sheet. It also uses a USB 3.0 cable to connect to your Windows or macOS laptop.

Even more, you can scan documents to specific file locations or cloud storage services like Dropbox, iCloud, and Google Drive. The receipt scanner comes with software that allows you to adjust the image quality from 600 to 1200 dpi, enhance text and colors, and automatically remove blank pages from documents. This scanner is also made of recyclable materials and features a sleep mode to save energy.

Read Next: The Best Portable Scanners

Best Wireless: Raven Pro Document Scanner

The Raven Pro Document Scanner can scan up to 60ppm and has a 100-sheet automatic feeder, as well as built-in anti-jam technology. The 8-inch touchscreen lets you choose a resolution from 200 to 600 dpi, select single or duplex scanning, scan in color, greyscale, or black-and-white, and choose a location to scan your document to. You can even name and organize documents on the scanner. 

With built-in Wi-Fi and Ethernet connectivity, you can scan receipts to fax, email, USB memory storage, or cloud storage services without a computer. The Raven cloud storage service also lets you edit documents and search for files by title and keyword. Plus, the included editing software features text recognition and enhancement for crisp, clean copy—even for handwritten notes. This receipt scanner measures just 12.4 x 8.2 x 7 inches.

Best Desktop Scanner: Fujitsu ScanSnap S1300i

At 15.8 x 7.8 x 5.8 inches, the Fujitsu ScanSnap S1300i makes for a great compact desk scanner. It features a 10-sheet automatic document feeder that can handle receipts and other paperwork up to 34 inches long and scans in color, greyscale, and black-and-white up to 12ppm. Single-pass duplex scanning lets you send two-sided documents to specific file locations, email, cloud services, or USB memory storage devices. You can even convert scanned images into editable and searchable PDF, Word, and Excel files. 

This receipt scanner has a 600 dpi optical resolution for crisp, clean text and accurate colors. It also uses both an AC wall adapter and a USB cable, which connects to your Windows or macOS laptop for power. Better yet, it's Energy Star-certified for low power consumption.

Best Software Features: Brother DS-720D

The Brother DS-720D scanner comes packaged with an entire suite of software to keep important paperwork organized and easily accessible. It includes Brother's proprietary BR-Receipts program, which turns your scanned images into searchable and editable PDF, Word, and Excel documents, as well as export images to Quicken and Quickbooks. It also includes Presto! Bizcard and Pagemanager database software to create organized folders for your documents. 

With single-pass duplex scanning, you can scan up to 8ppm with a resolution of 1200 dpi for ultra-crisp text and accurate images. There are also carrier sheets included for smaller receipts, ID cards, and business cards. Connect the scanner to your Windows or macOS laptop via the USB cable for file transfers and power.

Read Next: The Best Photo Scanners

Best for Mac Users: Doxie Q

Designed for use with macOS and iOS devices, the Doxie Q scanner features a collapsible, eight-page automatic document feeder for scanning multiple pages at a time in either 300 or 600 dpi. The manual feed slot can also scan single pages in as little as 7.5 seconds. With built-in Wi-Fi, you can scan documents and receipts to cloud storage services, file locations, or USB memory storage without needing a computer.

A built-in SD card slot can scan and save images and documents for organizing and editing, too. This receipt scanner is powered by a rechargeable battery that gives you up to 1,000 scans per charge (almost 2.5 hours of continuous use on a single charge). It also lets you sync all of your devices so you can easily find JPEG, PNG, or PDF scan files on your laptop, tablet, or smartphone. Plus, the compact scanner comes with a convenient travel case to protect it from damage. 

Best for Speed: Brother ADS-2200

The Brother ADS-2200 scanner can tackle large stacks of receipts in very little time. With both single- and double-sided scanning, it can scan 35 pages, or 70 images, per minute in either 300 or 600 dpi. The 50-sheet automatic feeder also allows you to scan multiple sheets at a time.

If you frequently deal with sales receipts, this scanner can handle documents up to 196 inches long. The included software suite allows you to scan images and documents to dedicated file locations, email, mobile devices, and USB memory storage for easy organization. It also features automatic background and blank page removal, as well as image de-skewing for accurate image and text placement. Connect the Energy Star-certified scanner to your Windows, Linux, or macOS computer via the USB for file transfer.

Meet the Expert

Taylor Clemons has over three years of experience writing about games and consumer technology. She has written for IndieHangover, GameSkinny, TechRadar, and her own publication, Steam Shovelers.