The 8 Best Office Printers of 2020
Print off all the work documents quickly and easily
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When it comes to indispensable office equipment, printers are near the top of the list. Even in today’s electronic world, the ability to print hard copies is still necessary for all different types of offices (reports, slide decks, resumes of job candidates, etc.). But with so many to choose from, how do you find the one that is best for your place of business? That all depends on what type of business you have, how large your office is and how much you think it will be used. Large offices might want a printer that can pump out more pages per minute, have a higher paper tray capacity and large ink cartridges, while small workspaces could probably make do with a fairly standard option.
Want a few pointers and suggestions when it comes to selecting one for your office? Check out our best office printer list below to find one that will work well for you, whether you just need basic black-and-white prints, large format prints, wireless on-the-go printing or an all-in-one.
Best Overall: Brother MFC-L8900CDW Business Color Laser Printer
The Brother MFC-L8900CDW business color laser all-in-one printer is reliable, efficient and cost-effective. It features long-lasting high-yield replacement cartridges so you can stop worrying about running out of ink and focus on your productivity. The device can print and copy at speeds of up to 33 pages per minute without sacrificing print quality, but it also supports simultaneous operations, so one co-worker can print while the other scans or copies without interrupting the workflow.
This Brother printer has a large 250-sheet capacity adjustable (letter or legal size) paper tray for everyday printing, but also has an adjustable 50-sheet multi-purpose tray that allows printing of envelopes or unusually-sized media. Navigating the printer’s menus is easy, thanks to the large five-inch color touchscreen; you can add or remove icons and create custom tabs to create a workflow station personalized for your office. The Touchscreen display also makes it easy to scan to or print from popular business cloud services, including Google Drive, Evernote, or Dropbox – no computer required.
Worried about security? This printer comes with a secure function lock so that administrators can restrict certain features to only certain users, an active directory support that requires a user ID and password to enable printing and an integrated NFC card reader. Built-in wireless 802.11b/g/n and Gigabit Ethernet network interface allows for easy set up and sharing on a wireless or wired network.
Best Black-and-White Printer: Brother Monochrome Laser Multifunction Printer
If your office depends on quick and efficient printing of mostly black-and-white documents, the Brother Monochrome Laser Multifunction All-in-One Printer will become a valuable workhorse on your team. With dependable results, cost-conscious output goals and even security features, all at a budget-friendly price, you can’t go wrong checking out this office printer.
With a print and copy speed up to 42 pages per minute, you can fill binders and print out presentations even if you only have minutes to spare before you need them ready. Small offices will appreciate that this Brother printer also features fast monochrome scanning and copying. The duplex auto document feeder speeds up big copy and print jobs and a legal-sized document glass ensures that you can handle any type of business document. Scan directly to e-mail, SSH server, USB, SharePoint, cloud services or a network folder to maximize efficiency.
Best for Photos: Canon PIXMA Pro-100 Wireless Color Professional Inkjet Printer
Many professionals, including photographers, graphic designers, journalists and others require an office printer that not only handles documents but also produces high-quality photo prints. For a small office with such a need, the Canon PIXMA Pro-100 Wireless Color Professional Inkjet Printer would be a valuable addition to its office equipment. With eight dye-based inks, three of which are specialized for black and white prints, photos can be reproduced without losing color fidelity or picture sharpness.
Recreate even fine details with 4800 x 2400 dpi technology for great-looking, professional-quality prints up to 13 x 19 inches. The Canon PIXMA PRO-100 features a rear paper tray ideal for fine art and glossy photo papers, as well as a manual slot for handling bigger or thicker printing media. Plus, with built-in Wi-Fi, you can position the printer in a convenient spot in your office and let multiple users within the area to print without cluttering the space up with unsightly wires or cords.
Best Splurge: Xerox VersaLink C405/DN Color Laser MultiFunction Printer
If you’re willing to pay a little more for extra features and increased connectivity, the Xerox VersaLink C405. With this printer, businesspeople can be confident that their prints will look their best and will project an image of competence to any customers or clients. Plus, this printer is part of Xerox’s array of VersaLink devices, which come fully-loaded with features meant to increase workplace productivity, like the Xerox Easy Translator Service app, which quickly translates scanned documents into other languages.
A customizable, capacitive five-inch color touchscreen allows users to schedule print jobs, make copies or order scanning in an intuitive manner that feels like using a smartphone. Built-in optical-character recognition lets you do more with scanned documents and makes them easier to work with, too. VersaLink devices like this printer allow users to print in many different ways from numerous different sources, including optional Wi-Fi and Wi-Fi Direct, plus Apple AirPrint, Google Cloud Print, Xerox Print Service Plug-in for Android, Near Field Communication (NFC) Tap-to-Pair and Mopria.
Best Budget: Canon TS9120 Wireless All-In-One Printer with Scanner and Copier
Want to know an amazing way to transform your office for under $100? Make a difference by adding the Canon TS9120 Wireless All-in-One Printer with Scanner and Copier to your workplace. Even though this printer is easy on the wallet it can handle all sorts of print jobs, from black-and-white documents to true-to-life photos, thanks to a six-color individual ink system. You can even add creative filters to your photos using the brightly-lit five-inch LCD Touchscreen.
In an office environment, connectivity is a must, but the TS9120 has you covered. Print from almost any device using Wi-Fi, Bluetooth, Ethernet or even cloud-based sources, allowing you to print directly from your smartphone, tablet, laptop or desktop. The document removal reminder helps ensure that you never get back to your desk (or in your car) only to realize that you forgot to grab that last item off the printer.
Best Large-Format: 2PX9507 - HP Designjet T120 Inkjet Large Format Printer
If your office serves professionals like engineers, architects, designers or even lawyers, adding a large-format printer can help you save time and money by enabling you to print technical schematics, drawings, and other documents right in the office instead of having to send out for them. Save time and money and get results immediately by using a large-format printer like the HP DesignJet T120. Worried you might not have space for a large-format printer? The T120 is the most compact large-format printer available at only 24 inches, and it has an optional stand so it can be situated out of the way if space is an issue.
Plus, with Wi-Fi connectivity, you don’t have to worry about cords and wires getting in the way, and many different users can connect to it no matter where their desks are in relation to it. The T120 offers printing versatility; print half-size documents with the A4/A3 input tray or get A1/D prints in less than 45 seconds. Designing coworkers will enjoy being able to print directly from a smartphone or tablet with HP mobile printing. If you’re away from the office, you can even print a file by sending an e-mail directly to the printer using ePrint, making it easy to stay in touch with your office even when you’re on the road.
Best Wireless: Samsung Xpress SL-M2835DW/XAA Wireless Monochrome Printer
If you are trying to choose a new printer and the feature you most care about is wireless access, check out the Samsung Xpress wireless monochrome printer. Samsung is known for its connected devices, and this printer is no exception. This printer features NFC technology that allows you to print documents or manage printer settings simply by tapping an NFC-enabled mobile device. Use the Samsung Mobile Print app to print straight from a mobile device like a smartphone or tablet – both Android and iOS devices are supported – without worrying about installing drivers, configuring network settings or going through any of the other setup hassles that sometimes accompany a new printer.
The printer is also Google Cloud Print Ready, making it compatible with smartphones, tablet PCs, Google Chromebooks, PC/notebooks and many other Web-connected devices. This Samsung printer is also efficient from both a time and financial perspective – it can print up to 29 pages per minute and offers an Eco button and duplex printing to save on toner and paper.
Most Portable: Epson WorkForce WF-100 Wireless Mobile Printer
Maybe your office is a non-traditional one, like a library, coffee shop or workshare building. Or maybe you’re a road warrior, out every week at a different client or on tour supporting your creative endeavors. Whatever your situation, if you need to print on the go the Epson WorkForce WF-100 is our pick for the most portable printer (it weighs just 3.5 pounds). Print invoices, presentations, contracts or other important documents from almost anywhere.
Thanks to built-in wireless connectivity plus Wi-Fi Direct, print directly from your iPad, iPhone, tablet, smartphone or laptop. Designed for professionals on the go, this printer comes with a built-in battery that charges via USB or AC adapter (both are included), so you have flexibility when searching for an outlet or other power sources. The 1.4-inch LCD screen is petite but still allows for easy setup and use.