The 9 Best Office Printers of 2021
Print your work documents quickly and easily
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There's a printer out there to suit almost any kind of office, whether you're looking for features like wireless printing, cloud storage access, built-in security, or double-sided printing. Choosing the right kind of printer depends on several factors like print and work volume, the need to duplicate documents, and the types of documents that your office handles. With all-in-one printers, you get the ability to scan, print, copy, and even fax images and documents, while single-function units only print.
Your office must also consider if a laser or inkjet printer is the best choice: laser printers offer larger print volumes and faster printing, but they're offset by high costs. Inkjet printers handle lower to mid-sized workloads and are more affordable, but require more frequent ink replacement. To help you choose the right printer for your home or office, see our top picks below for every need.
Best Overall: HP OfficeJet Pro 9025
With the HP OfficeJet Pro 9025, taking care of projects in the office is quick and easy. This all-in-one unit can print, scan, copy, and fax documents. The 35-sheet automatic feeder and automatic double-sided scanning and copying let you breeze through large stacks of documents in minutes, and the automatic double-sided printing of up to 24 pages per minute helps save paper and ink costs.
You can connect this printer to your smart speakers to use Alexa or Google Assistant for hands-free voice controls. The touchscreen gives you easy access to print settings, security features, and network locations for scanning. With a USB port, you can print directly from flash drives, and the HP Smart App lets you easily print from mobile devices. This office printer is compatible with Windows-, Mac-, and Linux-based computers.
Best All-in-One: HP LaserJet Pro M428fdw
The HP LaserJet Pro M428fdw all-in-one printer lets you scan, copy, print, and fax images and documents so you can easily stay on top of work projects. The 100- and 250-sheet capacity input trays can handle glossy and plain paper as well as cardstock and labels. The 50-sheet automatic feeder lets you scan double-sided documents in a single pass, and the flatbed scanner is great for scanning or copying a single sheet.
The front of the office printer has a USB port for printing directly from flash drives or other external memory sources like portable hard drives. Its touchscreen uses easy to read symbols for fast menu and feature access. The HP printer is also compatible with Mac- and Windows-based computers, as well as iOS and Android mobile devices. Ideal for those who need a fast printer, this model produces up to 40 pages per minute and offers double-sided printing to help keep printing costs down—perfect for tackling large reports or contracts.
Check out our other reviews of the best all-in-one printers available on the market today.
Best Single Function: Brother HL-L3270CDW
If you're shopping for a single function printer, the Brother HL-L3270CDW is an excellent option. This laser printer can produce up to 25 pages per minute (double-sided) in either color or black-and-white. The 250-sheet capacity input tray can accommodate both letter- and legal-size paper, though there's also a single-sheet manual input tray for printing specialized projects like business cards or address labels.
The printer's touchscreen lets you set up custom shortcuts for printing from cloud services, network locations, or USB devices. You can also use AirPrint or Google Cloud Print apps to print directly from your iOS or Android mobile devices. Even more, it's compatible with Windows-, Mac-, and Linux-based computers. With the starter toner cartridges and drum, as well as available high-yield toner cartridges, this office printer can produce a maximum of 30,000 pages every month—making it great for high-volume offices.
Best Laser Printer: Brother MFCL2750DW
Laser printer units can be a bit expensive but they also save on printing costs in the long run. The Brother MFC-L2750DW is an all-in-one monochrome laser printer that can produce up to 36 pages per minute with both the copy and printing functions. The print, copy, scan, and fax functions all offer automatic double-sided production to streamline your work and save time. With a 250-sheet capacity input tray and single-sheet manual feed slot, you can print a variety of documents from reports and contracts to specialized envelopes and cardstock letters.
It is compatible with Windows, Mac, and Linux computers as well as AirPrint and Google Cloud Print apps. With built-in Wi-Fi connectivity, you can wirelessly print from mobile devices, laptops, and desktops using the touchscreen. You can also use the built-in NFC connectivity to print directly from devices without a network.
Read more reviews of the best color laser printers available to purchase online.
Best for Portability: Canon Pixma iP110
Measuring 12.7 x 7.3 x 2.5 inches and weighing just over 4 pounds, the Canon Pixma iP110 mobile printer is the perfect model to slip into a laptop bag or backpack without being bulky or cumbersome. This printer can produce up to nine pages per minute in both color and black-and-white and can print 4 x 6-inch borderless photos in as little as 53 seconds. The 50-sheet automatic feeder can fit both letter- and legal-sized paper for printing versatility.
With five separate color ink tanks and separate printheads for color and black, you'll get clean, crisp images and documents every time. You can use the built-in Wi-Fi to print from cloud services or mobile devices, a USB connection for laptop or desktop printing, or apps like AirPrint or Google Cloud Print for expanded mobile print options. This office printer comes packaged with an AC wall adapter, and a battery pack is available for true wireless operation.
Want to take a look at some other options? See our guide to the best portable printers.
Best Budget: Brother HL-L2300D
For budget-conscious homes or offices, the Brother HL-L2300D is an excellent fit. This single-function monochrome printer can produce up to 27 pages per minute, and it offers automatic double-sided printing, as well as a toner and a save mode to keep printing costs down. The 250-sheet capacity input tray can hold both letter- and legal-sized paper. This office printer produces documents in 2400 x 600 dpi for the cleanest, clearest text you can get with a budget printer.
With USB connectivity and compatibility with Windows, Mac, and Linux computers, this printer can easily integrate into almost any office network. Thanks to the available high-yield cartridges, this printer can produce up to 10,000 pages per month—perfect for busy seasons or the occasional large project. This printer is even Energy Star-certified to help lower operating costs.
Interested in reading more reviews? Take a look at our selection of the best black-and-white printers.
Best Splurge: Brother MFC-L6800DW
If you're looking to invest in a high-end printer, as well as one that can routinely handle large volumes of work, consider the Brother MFC-L6800DW. This all-in-one laser printer lets you automatically scan, copy, fax, and print double-sided documents to breeze through stacks of work. It can print and copy up to 48 pages per minute in both color and black-and-white. The 80-sheet automatic feeder and legal-sized glass flatbed scanner give you plenty of options for tackling projects. Additionally, the 570-sheet input trays let you print both letter- and legal-sized paper as well as special projects like cardstock and envelopes.
With available optional input trays, you can expand your input capacity to up to 1,610 sheets. Its touchscreen lets you create up to 48 custom shortcuts for printing, scanning, and copying to and from cloud services and network locations. NFC and PIN security options also ensure that only authorized personnel has access to the printer. With a maximum monthly duty cycle of up to 125,000 pages, this office printer can handle all but the very largest of projects.
Best Compact: Canon Pixma TS8320
At just 14.7 x 12.6 x 5.6 inches, the Canon Pixma TS8320 can easily be set on a shelf, desk corner, or small dedicated cart when not in use. The output tray automatically extends when the printer starts to catch your documents and prevent them from becoming smudged or damaged (the tray can also be retracted for compact storage). This office printer has 100-sheet capacity loading trays in both the front and back so you can have multiple paper types and sizes ready to print at once.
The six-ink system includes a photo blue ink tank to help produce better shading and contrast when printing photos. The printer can produce up to 15 pages per minute and a glossy 4 x 6-inch borderless photo in as little as 17 seconds. The unit also has scanning and copying capabilities. With Bluetooth and dual-band Wi-Fi connectivity, you can print or scan from your mobile devices, laptops, desktops, and cloud services. It also has an SD card reader on the front for printing directly from external memory devices. Plus, you can connect your Amazon Echo or Google Home smart speaker for hands-free voice controls.
Best for Photos: Epson SureColor P600
If your office deals with photo or art printing, opt for the Epson SureColor P600. This printer produces images in 5760 x 1440 dpi for archival quality prints in both color and black-and-white. Prints are rated for up to 200 years of permanence for color images and up to 400 years for black-and-white. This printer is compatible with matte and glossy photo paper, fine art paper, canvas, roll paper, plain paper, and panoramic photo paper. It can print a maximum photo size of 13 x 129 inches—perfect for making posters, banners, or panoramic photo prints.
With nine different pigment-based color cartridges, your images get a wider color range and better color volume. The three levels of black enhance the contrast of your black-and-white images for crisp, clean prints. This printer is compatible with both Mac- and Windows-based computers as well as cloud services like AirPrint, Google Cloud, and Dropbox. Its touchscreen also tilts out to make it easier to access icons, menu options, and print settings.
Meet the Expert
Taylor Clemons has been reviewing and writing about consumer electronics for over three years. She has also worked in e-commerce product management and marketing for both home and business products.