The ScanSnap iX500 is easy to set up and it’s not prohibitively expensive. Not to be confused with Fujitsu’s ScanSnap S1300i — that one’s portable — the iX500 is intended to park in one place and handle pretty much anything you need. It’s capable of scanning at 25 pages per minute and will stand up to as many as 2,000 uses a day. The feed tray is adjustable to handle documents of various sizes, and quality detection and correction is automatic.
Auto sheet-fed, it can handle duplex scanning, and it’s wireless, connecting to Mac or Windows computers via a Wi-Fi 80.211 b/g/n or USB 3.0 interface. It will even work on your iOS or Android tablet or smartphone. It also scans to several cloud services. The iX500 comes with its own software that’s very popular with users. You can easily manage images when the scanning is done in searchable PDF files.
The Doxie Flip comes with something no other desktop document scanner offers — a removable lid. This makes it capable of scanning just about anything from traditional documents to solid objects such as coins. It’s battery-powered, so you can take it with you if you have to do business on the road. It doesn’t require a computer, either, although it is compatible with both Mac and Windows, as well as your iPhone or iPad.
It’s neat and unobtrusive, about 10 inches wide by 6.5 inches deep and less than 2 inches tall. A transparent window lets you preview your scan. Doxie software comes included.
If preserving photos is your goal, take a look at the Epson Perfection V800 scanner. It’s suitable for photographic prints of up to 8 x 10 inches and it handles slides and film as well, both positive and negative. It’s equipped with two lenses, so it can handle both. You’ll get 4,800 dpi resolution for photos and 6,400 dpi for film and slides.
You can set the Perfection V800 to auto to take care of the setting for you, or control them yourself to create the effect you want to achieve. If you don’t like the finished product, this scanner also offers editing and correction features. It’s compatible with Windows and Mac. It’s a bit on the pricey side, but the Epson Perfection V800 might be the ideal scanner for professional photographers.
OK, it’s big and it might be a tight fit in smaller office spaces, but if you have extensive scanning needs and enough room for it, the ImageCenter ADS-2800W from Brother is an award winner. It’s heavy duty and suitable for a larger workforce’s needs.
The ADS-2800W features extensive ports and options for connectivity, from Wi-Fi to a Gigabit Ethernet network connectivity standard. It’s fast — it can handle up to 30 pages a minute at a resolution of 300 dpi — and it’s a duplexing scanner with two separate elements, so it can scan easily two-sided documents. The automatic document feeder can hold up to 50 pages, and if one of the pages happens to be blank, that’s not a problem. The ADS-2800W will automatically skip it. It scans in both color and black and white, so it’s suitable for everything from photos to multi-page documents. It’s wireless and lets you scan directly to cloud applications. The Touchscreen color display measures 3.7 inches. And you get free technical support for as long as you own it.
Measuring just about six inches deep, Canon’s imageFormula DR-C225W is perfect for smaller workspaces. It fits nicely on your desk and its shape allows you to situate it against your wall to save space.
The DR-C225W fits a lot into its compact size, however, including duplex scanning, a 30-sheet tray, and a scanning speed of up to 25 pages per minute, even when it’s scanning color documents — and that’s in duplex mode. If you’re only scanning one-sided documents, the speed ramps up to 50 ppm. The DR-C225W automatically detects sheet size and color, it’s compatible with both Windows and Mac, it has built-in wireless capability and it even comes with its own software. It lets you create and edit PDF files. All this and it weighs only about six pounds.
Brother offers several scanner models. The DS-620 is handheld and it powers up via a USB port, so no outlet required. It’s not a duplexing scanner, but that shouldn’t be a problem if you don’t have to scan a lot of two-sided documents. It’s less than a foot long and it’s thin, so it will fit easily into most briefcases and bags if you find that you sometimes need a scanner when you’re in transit.
The DS-620 scans to cloud services, as well as to all traditional land-locked file systems, including searchable PDF. It’s compatible with Windows, Mac and Linux.
The CanoScan LiDE220 is notable for the way it organizes and searches scanned PDF document files, but it can scan photos, too, both at 4,800 dpi resolution. Editing features include dust removal and color correction. And it's capable of saving to some cloud services.
The LiDE220 has an auto-scan mode that will automatically adjust features based on what you’re asking it to do. The top expands to accommodate larger, more awkward items that you might not think would be capable of scanning. But best of all, it’s surprisingly inexpensive.
Yes, you can scan documents on CZUR’s ET16 Plus, but you can also scan just about anything else imaginable because of its overhead design and its one-of-a-kind side lighting. It’s ideal for scanning books with an automatic flattener and “finger removal” feature — if you use your hand to hold the book down on the scanning bed, any glimpse of your fingers will be cropped out of the final image. The flattener isn’t a physical feature but rather a processing component that actually views the book as though it’s laid perfectly flat.
The ET16 Plus can scan both pages of an opened book at once and it can do it in about 1.5 seconds. It recognizes 187 languages and will convert all of them to English or any other language you prefer. Scanned images also convert into editable documents such as Word or PDF.
The 8 Best Document Scanners to Buy in 2018
Digitize your files is easier than ever
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Document scanners are the modern-day answer to filing cabinets. Where once important papers were jammed into folders then crammed into drawers, now they can be digitized so you don’t even have to stand up from your desk to access them.
Of course, this requires that you have the right equipment, and the right equipment for you can depend on exactly what you want to put in your digital filing cabinet. Photos? Receipts? A multi-page sales report? Where do you want to store the images? Do you want to be able to edit them later? All these factors are critical to selecting the right one for your needs. To help, we've rounded up the best document scanners on today's market.