Best Car Rental Software of 2021

Automate your fleet of rental cars

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The best car rental software provides simple management of your daily rental operations as well as complete control over your inventory, reservations, and reporting. Car rental software can be installed locally or offered in the cloud as a web-based solution.

We reviewed 20 car rental platforms based on ease-of-use, cost, system compatibility, third-party integrations, additional features, and more. Here are our top picks.

The Best Car Rental Software for 2021

Best Overall : CARS+

CARS+

CARS+

Why We Chose It: CARS+ is a cloud-hosted software that offers reservations, accounting, fleet management reporting, online training, and 24/7 support, 365 days a year, making it a top end-to-end solution in the car rental market.

What We Like
  • Fully customizable car rental process

  • 24/7 customer service across six continents

  • Simple-to-use front desk tools

  • Hundreds of rental reports pre-loaded

  • Simple invoicing and accounts receivable tools

What We Don’t Like
  • Some parts of the UI look dated

  • Difficult to export reports

CARS+ is a complete car rental solution created by global software company Thermeon, which has been developing car rental software since 1983. It offers a full suite of customizable tools to fit your car rental business. From reservations to accounting to fleet management, CARS+ gives users access to all the tools through its online dashboard. 

As a cloud-based solution, CARS+ offers access to real-time data anywhere you have an internet connection. It can also integrate with your current car rental website, or connect you with a team that can help you develop and deploy a new site.

Here are a few of the top features offered by CARS+ software:

  • Online dashboard for total control of car rental process
  • Simple front desk interface for customer-facing staff
  • Fleet planning and management interface
  • Hundreds of pre-loaded car rental reports
  • Suite of accounting tools
  • Integration with third-party brokers and selling platforms
  • Multi-language support
  • Online and on-site training available
  • CRM integration with accounting software

Whether you are a growing company with multiple locations, or just opening your first car rental location, CARS+ is designed to help you get up and running quickly.

CARS+ does not offer a free trial. To get a custom quote from CARS+ for your car rental operation, you can fill out the contact form and get in touch with the sales team.

Best User Experience : EasyRentPro

EasyRentPro

EasyRentPro

Why We Chose It: EasyRentPro is a low-cost car rental software that is easy to set up and features a simple interface for managing your rental operations.

What We Like
  • Color-coded rent planner to easily organize and update rentals

  • Quick lookup tool for real-time status of inventory

  • Built-in rental agreement forms with scanning capability

  • Online reservations for easy online booking

  • Multilingual capable

What We Don’t Like
  • Not available on Mac computers

  • No vehicle tracking options

EasyRentPro is a complete software solution for car rental companies of all sizes. It offers standard desktop software for single location operations, all the way up to a fully cloud-based solution for enterprise-level users.

EasyRentPro is designed for easy setup and onboarding of your car rental inventory with a simple interface for day-to-day management. The software features a drag-and-drop graphic interface for organizing your rental schedule visually. It also has a powerful search tool (Quick Lookup) that allows users to quickly find available vehicles, produce rental agreements, and check vehicles in and out.

Here are a few of the top features offered by EasyRentPro software:

  • Local software or cloud-based options
  • Simple interface for drag-and-drop schedule management
  • Online reservation system for customers
  • Travel agent interface
  • Website and accounting software integration
  • Pricing tiers for different size operations

EasyRentPro has multiple pricing options available, from local software to cloud-based subscriptions. The company also offers a 30-day free trial to test out its solution before buying. Here is a breakdown of the software options and setup fees:

Software Option Vehicles Managed Setup Fee Annual Fee
Standard 25 $299 $99
Premium 50 $399 $99
Professional 100 $499 $99
Enterprise 250 $599 $99
Unlimited Unlimited $699 $99
Standard Cloud 50 $599 $199
Professional Cloud 100 $799 $199
Enterprise Cloud 200 $999 $199
Unlimited Cloud Unlimited $1,299 $199
Easy Reservations Online Unlimited $699 $199

EasyRentPro is a great solution for car rental agencies that want a simple way to manage growing fleets and reservations all in one place.

To check out plan options and costs, visit EasyRentPro’s pricing page.

Best for Fleet Management : Navotar

Navotar

Navotar

Why We Chose It: Navotar offers a completely cloud-based car rental solution, with vehicle tracking, damage assessment, and automated maintenance notifications.

What We Like
  • Vehicle tracking via GPS

  • Vehicle maintenance alerts and scheduling

  • One-click vehicle check-in and check-out

  • Online reservations plugin for existing websites

  • iOS and Android mobile apps for management on-the-go

What We Don’t Like
  • Mobile apps have limited features

  • Some features only available at an additional cost

Navotar has been offering car rental software for 10 years, delivering a fully cloud-based solution to help customers manage their fleet of rentals. With access to real-time tracking via GPS and automated maintenance scheduling, Navotar is meant for keeping your rental cars in working order.

Navotar is a fully digital solution that is designed for a paperless operation, with online reservations, rental agreements, and check-in and out procedures. Navotar also offers 24/7 customer support.

Here are a few of the top features offered by Navotar software:

  • Fleet tracking and scheduling interface
  • Scheduled alerts for maintenance
  • Vehicle damage reporting with the ability to attach pictures
  • Single screen vehicle check-in and checkout
  • Automatic account reports
  • Optional starter packages that include website and social management

Navotar is great for managing a larger fleet of vehicles, focusing on vehicle uptime and service intervals to extend the life of your rental cars.

Navotar varies its price by the number of vehicles and locations in your operation. You can use its online quote calculator to get a quote estimate or contact the company directly for a custom quote.

Best for Reservation Management : HQ Rental Software

HQ Rental Software

HQ Rental Software

Why We Chose It: HQ Rental Software is a cloud-based car rental solution that offers a feature-rich online reservation system, giving customers control of their booking with flexible payment options.

What We Like
  • Complete online reservations which customers can edit

  • Real-time rental car availability to avoid double-booking

  • Add to editing website or have one created for you

  • Online payment integration with over 15 payment gateways

  • iOS and Android mobile apps for management on-the-go

What We Don’t Like
  • Mobile apps have limited features

  • Pricier than competitors

HQ Rental Software was founded in 2012 and offers a complete online solution to give customers a simple reservation experience. The software features digital rental agreements, automatic confirmation emails, and control of reservation changes, giving customers ultimate flexibility when booking a car.

HQ Rental Software also allows owners to quickly update their rental rates across their fleet, allowing them to be competitive during different seasons and special events. If you don’t have an existing website to connect to the software, HQ offers full website development services as well.

Here are a few of the top features offered by HQ Rental Software:

  • Customer managed reservations
  • Integration with third-party payment gateways (such as PayPal and Stripe)
  • Real-time fleet availability
  • Customizable business rules
  • Mobile apps to manage reservations on-the-go
  • Integration with accounting software

HQ Rental Software has multiple pricing options available, depending on your fleet size. It also offers a 14-day free trial so you can try it before you buy.

Here is a breakdown of the software options and setup fees (with more details available on the company’s pricing page):

Software Option Vehicles Managed Setup Fee Monthly Fee
Startup 10 $0-$750 $50
Basic 25 $0-$750 $75
Standard 50 $0-$750 $125
Professional 100 $0-$750 $175
Enterprise 101+ $0-$750 Varies

HQ Rental Software is a great solution for car rental operations that want to go completely digital and give a fantastic car reservation experience to customers.

Best for Location Mapping : RentSyst

RentSyst

RentSyst

Why We Chose It: RentSyst is a complete car rental solution with an onboard computer that provides location tracking, travel history, and even alerts about dangerous driving.

What We Like
  • Vehicle tracking via onboard

  • Vehicle Online System (VOS)

  • Real-time car diagnostics and accident reporting

  • Anti-theft controls to disable vehicle remotely

  • Contactless rental

  • Integration with existing website

What We Don’t Like
  • Pricing in Euros

  • Limited company information available online

RentSyst is a car rental software company that uses a proprietary onboard system to connect to your rental car computer for tracking and reporting. It gives you precise vehicle location and diagnostic information, giving you full visibility into your fleet at all times.

RentSyst is a full-detailed customer relationship management (CRM) solution offering day-to-day rental management and secure bookkeeping to operation forecasts to help you make business decisions. The cloud-based software also gives users access from any device. 

Here are a few of the top features offered by RenstSyst software:

  • Precise location management of all vehicles
  • Alerts for speeding and aggressive driving behavior
  • Remote security and alerts on all vehicles
  • Detailed business and accounting reports
  • Online reservations, payments, and rental agreements
  • Contactless reservations

RentSyst is a new type of car rental software; complete monitoring can allow users to rent cars remotely with visibility into every part of the vehicle. This is a great option for companies that want to streamline their car rental operations with automated processes and alerts.

RentSyst prices per vehicle (quoted in Euros) and also offers a 30-day free trial so you can test out the solution before buying.

Here is a breakdown of the software options and setup fees (see RentSyst’s pricing page for more details):

Software Option Vehicles Managed Monthly Fee
Beginner 25 €1.7 per vehicle
Standard 100 €1.6 per vehicle
Expert 101+ €1.55 per vehicle

Best for Driving Services : Smartcar

Smartcar

Smartcar

Why We Chose It: Smartcar is a software API that gives users an Uber-like user interface and customizable settings for rental car companies, taxi services, and ride-sharing.

What We Like
  • Real-time customer and vehicle tracking

  • Issue digital keys remotely

  • Contactless pickup

  • Compatible with over 60 million cars

  • Free plan available

What We Don’t Like
  • Phone support only for enterprise plans

  • Requires software development to integrate

Smartcar isn’t a traditional car rental software company. Instead, it offers a software API that allows developers to connect to a car’s computer and control it with a custom app. With over 20 supported vehicle brands, Smartcar can digitally control all aspects of your car rental without ever having to be there in person.

Smartcar does require software development to be fully functional, but if you are looking for a way to remotely manage a fleet of rental cars, Smartcar is designed for you.

A few of the top features offered by Smartcar software include:

  • Precise location information of vehicles and customers
  • Fuel tank and EV battery monitoring
  • Remote lock and unlock
  • Remote security and alerts on all vehicles
  • Detailed business and accounting reports
  • Contactless reservations, payments, and rental agreements via your app
  • Automatic fuel and mileage checks

Smartcar prices per vehicle and number of API calls and also offers a free plan so you can try out.

Here is a breakdown of the software options and setup fees:

Software Option Vehicles Managed Monthly Fee
Free  3 (50 API calls per vehicle) $0
Starter 100 (200 API calls per vehicle) $5 per vehicle
Pro Unlimited (500 API calls per vehicle) $7 per vehicle
Enterprise Unlimited (High volume API calls) Varies

If you are looking to manage a fleet of contactless rental cars or create a ridesharing service app, Smartcar is our top pick.

To check out plan options and costs, visit Smartcar’s pricing page.

Best for Financial Management : RentWorks

Bluebird Auto Rental Software

 Bluebird Auto Rental Software

Why We Chose It: RentWorks is a full-service car rental software solution that offers robust reporting and financial integration with third-party accounting software.

What We Like
  • Over 100 built-in car rental reports

  • Integration with top third-party accounting software (including Quickbooks)

  • Drag-and-drop reservation planner

  • Cloud-hosted option on

  • Amazon Web Services (AWS)

  • Mobile app for quick vehicle rental and checkout

What We Don’t Like
  • User interface is dated

  • Not available on Mac computers

RentWorks has been in the car rental software business since 1992 and is now owned by Valsoft Corporation, Inc. The company has developed an enterprise-level solution that gives users access to almost every business and financial report imaginable, including accounts receivable, annual revenue, daily transactions, reservation source, damage claims reporting, and more.

Here are a few of the top features offered by Navotar software:

  • Rental management
  • Corporate customer processing
  • Insurance replacement
  • Parking/toll violation management
  • Visual reservation management
  • Fleet operations and maintenance
  • Projected availability forecasting
  • Cash drawer reconciliation

RentWorks is great for enterprise-level customers who want an all-in-one solution to manage their fleet and have detailed account reports.

RentWorks varies its price by the number of vehicles and locations in your operation. You can contact the company directly for a custom quote.

Final Verdict

Finding the right car rental software can boost your productivity and increase your sales. Since car rental companies come in all sizes and models, carefully reviewing the features, benefits, and costs of the software is the best way to find the right solution for your fleet.

Some car rental software is designed for smaller, single location operations, while others have all the bells and whistles to run an enterprise-level car rental business. If you’re not sure who to contact first, consider our top choice, CARS+. It offers an easy-to-use, customizable, and complete end-to-end solution for rental companies of any size.

Compare Providers

The 7 Best Car Rental Software Companies
Software Wins For Why We Picked It Free Trial Available? Cost
CARS+ Best Overall End-to-end platform for any company size No Custom quote available
EasyRentPro Best User Experience Single-form rental agreements and multi-location management Yes Setup Fee: $299-$1,299 Annual Fee: $99-$199
Navotar Best for Fleet Management Vehicle maintenance, repair, and damage tracking Yes Custom quote available
HQ Rental Software Best for Reservation Management Reserve, pay, and manage bookings online Yes Custom quote available
RentSyst Best for Location Mapping Detailed tracking of your rental fleet Yes Setup Fee: $0-$750 Monthly Fee: €1.55-€1.7/mo. per vehicle
Smartcar Best for Driving Services Uber-like experience with slick mobile app Yes Custom quote available
RentWorks Best for Financial Management Accounting tools and reports No Custom quote available

Frequently Asked Questions

What Is Car Rental Software?

Car rental software is an application that is designed to help car rental companies streamline, simplify, and automate their workflows. It helps business owners manage their fleet, track their reservations, and provide a seamless booking experience for customers.

Car rentals software also provides reporting and financial management to help business owners make informed decisions.

What Are the Benefits of a Car Rental Management System? 

Car rental software can help businesses increase productivity and revenue. With features such as simple booking, inventory management, vehicle tracking, paperless operations, and financial accounting reports, the right software can help take your car rental business to the next level.

How Should I Choose a Car Rental Software for My Business?

Software for car rental companies comes in all shapes and sizes, and finding the right one depends on your current operation and future goals. First, compare the top car rental software companies and look for features that would help your business. Get quotes from each company you are interested in to make sure it's an affordable solution.

When you find a few companies that offer the right set of options, look for a free trial option to test drive the software and get a feel for using it for daily operations before purchasing so you can see if it is a good fit.

How Much Does Car Rental Software Cost?

Car rental software costs can vary depending on the company, features, total number of vehicles, and locations. Most charge a recurring monthly fee for live support and updates to the software.

The software we reviewed charged a setup fee between $299 to $1,299 based on the number of cars and either an annual fee ranging from $99 to $199 or a monthly fee of $5 to $7 per car. 

Methodology

We evaluated 20 car rental software companies to find the best options on the market. We compared things like the number of features, ease of use, cost, and customer service availability. We also looked for companies that have partnered with major car rental companies and that received favorable user reviews.

All of the car rental software companies we chose offered a variety of features for different types of car rental business models, are available across the U.S. and have a cloud-based option.