If you are an independent contractor, you are considered a business in the eyes of the law. And as a business, you have to do business bookkeeping and taxes. While that may sound overwhelming, the right app can help you handle all of your accounting needs. From free online and mobile options to more expensive desktop platforms, there are many different kinds of accounting apps to choose from. So how do you know where to start?
First, consider the kinds of features you need. Do you pay yourself a biweekly paycheck, or submit your own quarterly taxes to the government? Do you have any business assets or inventory to track? Are invoicing and payments a necessity? There are comprehensive programs that can tackle most or all of these needs, but they may be a bit more expensive. It's good to note that the cost of these apps can vary — some have monthly fees, others have a one-time fee, and we've also included one in this list that is free to use.
Another thing to consider is your accounting app's integration capabilities. Some integrate with a wide range of tools to track expenses, hours, miles, receipts, and other metrics for your business. If you rely on any specific tools or CRMs, make sure they integrate with the app you choose.
We've also included accounting apps on a variety of platforms, for mobile devices and desktop computers alike, so you'll want to think about where and how you'll need to access your bookkeeping information. With those things in mind, read on for our list of the best accounting apps for independent contractors.
The 8 Best Accounting Apps for Independent Contractors in 2021
- Best Overall: Quickbooks
- Runner-Up, Best Overall: Xero
- Best Free: Wave Accounting
- Best for Freelancers: Freshbooks
- Best for Part-Time Contractors and Side Hustles: Zoho Books
- Best Full-Service App: Bench
- Best for Automatic Invoicing: GoDaddy Bookkeeping
- Best for Combined Bookkeeping and Tax Prep: inDinero
Best Overall : Quickbooks
Intuit’s Quickbooks is the best-known accounting app for good reason. While it's not perfect, it is the best accounting program on the market today and sets a high bar for what business money management apps can do. Quickbooks is great for a wide range of businesses from solo freelancers to brick-and-mortar empires.
This program is the standard for small business accounting, and it offers much more than an independent contractor probably needs. But, that said, it also includes everything an independent contractor may ever need. That includes live bank connections, double entry accounting, invoicing, payment processing, and mobile apps.
Quickbooks has versions for both Windows and Mac, as well as an online version (which is best for independent contractors). There is both a self-employed version and full version that should both sufficiently handle your business needs. Quickbooks Self-Employed plans start at $7.50 per month and go up to $17 for the Live Tax Bundle which includes live assistance from CPAs.
Runner-Up, Best Overall : Xero
Xero is a top competitor to Quickbooks and offers a wide range of features starting at $9 per month for the Starter version, going up to $60 per month for the premium version. The Starter version should be sufficient for most freelancers, through any payroll needs require the $30 Standard version.
All Xero plans include financial reports, mobile apps, more than 700 integrations, live bank account connections, invoicing, and access for multiple team members. Xero customers also get free access to the Xero Projects app, which is an accounting project management app, for no extra charge at this time. This is perfect for hourly and project-based billing.
You will still need an external tax app or accountant, but all of your bookkeeping needs are covered. Billing and expense forms, double-entry accounting, inventory tracking, document management, and CRM integrations are just a few features that make Xero worth serious consideration for any independent contractor.
Best Free : Wave Accounting
Wave Accounting is a free accounting app that works both online and on your smartphone. While there are charges for some extra features like payment processing and payroll, the free starting price point makes it a winner for many independent contractors.
The free version is pretty impressive, even compared to some paid accounting apps. It includes invoicing, live bank connections, income and expense tracking, and collaborators. It even has the ability to track multiple businesses (like a "side hustle" or two) and personal finances in the same account.
Paid add-on services include online ACH and credit card processing and payroll. But these cost more than some competitors, so if you process a lot of payments you may end up paying more with Wave’s “free” accounting than you would with a paid app.
Best for Freelancers : Freshbooks
If you are a freelancer and want simple accounting with a focus on your needs, Freshbooks is a leading choice. This app is ideal for the self-employed and starts at $4.50 per month after a 30-day trial. If you have more than five clients, you’ll need the Plus version at $7.50 per month or the Premium version for up to 500 clients. These plans include 60% off for the first three months. Save 10% by paying annually instead of monthly. Additional team members cost $10 per month each.
Features include invoicing, expenses, time tracking, projects, estimates, payments, reporting, and a mobile app. It is one of the easiest accounting systems to use. While some other advanced programs feel like they require an accounting degree to navigate, Freshbooks keeps it simple.
Best for Part-Time Contractors and Side Hustles : Zoho Books
Zoho offers a suite of email, CRM, a custom app engine, and an accounting package. The accounting side, Zoho Books, starts at $9 per month for the basic version, or $90 per year, which should be plenty for most independent contractors.
Zoho Books includes accounting needs like bank reconciliations, invoicing, expense tracking, timesheets, projects, recurring transactions, and sales approvals. Bill management requires upgrading to the Standard version at $19 per month or $190 per year.
Zoho Books does quite a bit, but does not scale up for larger businesses like some of the more popular accounting packages. It should work fine for independent contractors and side hustlers alike.
Best Full-Service App : Bench
Bench is an accountant and an accounting app in one. If your business runs with less than $7,500 in monthly expenses, it costs $189 per month (or $169 per month billed annually). While it costs more than most others on this list, it includes one big feature the others don’t: a human accountant.
Included in the monthly fee is a team of bookkeepers to monitor your connected financial accounts and keep the books up to date. Whenever you want, you can log in and view statements and reports that you need to run your business.
You’ll get monthly financial reports and can rest easy knowing the books are taken care of. Bench doesn’t include accounting, but it does provide the reports and support you need for your accountant to take care of things come tax day.
Best for Automatic Invoicing : GoDaddy Bookkeeping
If you work with one client every month and send the same fixed-rate invoice, you shouldn’t have to worry about spending hours and hours on bookkeeping tasks — or repeating the same invoice process, again and again, every month. With GoDaddy Bookkeeping (formerly "Outright") that recurring process is automatic.
GoDaddy Bookkeeping is one of the best accounting apps for e-commerce sellers, but it offers plenty of features to cover independent contractors as well. It includes both web and mobile access and starts at a very low $5 per month (when billed annually) for a basic version that includes invoices, estimates, payments, mileage, and time tracking.
If you want more than current-year business reports, however, you’ll need the essentials or premium versions that run $10 per month and $15 per month respectively.
Best for Combined Bookkeeping and Tax Prep : inDinero
inDinero is a full-service accounting software with accounting and tax preparation service in one. Like Bench, there is a human element to the service that begins at $300 per month (billed annually). That level of service includes up to 50 monthly transactions, annual state and Federal taxes, financial statements, invoicing, and bill payments for two connected bank accounts.
This is the one-stop-shop for accounting and tax in one place. Even Quickbooks requires you to use TurboTax for an extra fee if you want your taxes done in the same place. It is the most expensive service on this list, but includes everything you need to run your basic business administration without lifting a finger.
What Is Accounting Software for Independent Contractors?
Accounting software for independent contractors is accounting software that is geared toward independent contractors rather than big companies. The software can be an app used on your phone or tablet or one downloaded to your computer. Typically, accounting apps for independent contractors will help with organizing and storing records and receipts, keeping track of accounts payable and accounts receivable, and performing bookkeeping tasks.
How Does Accounting Software for Independent Contractors Work?
Accounting software for independent contractors works like other accounting software in that you download the app, create an account, and start entering your data. The app will do the calculations for you. It will also suggest categories for organization and store everything related to accounting in one place. Most accounting apps can be integrated with other apps such as mobile banking, customer relationship management (CRM), and mileage tracking.
Some helpful accounting app features include:
- Bank connections
- Double-entry accounting
- Financial reports
- Tracking multiple businesses
How Much Does Accounting Software for Independent Contractors Cost?
The costs of accounting software for independent contractors vary. There are free and paid versions, and typically the paid versions have more features. Some apps offer free 30-day trial periods and others offer discounts for paying annually in advance. Typically, expect to spend anywhere from $4.50 per month for a basic version with a limited number of clients to $300 per month for more custom options with 50 clients, connected bank accounts, and live customer service.
Is Accounting Software for Independent Contractors Worth the Cost?
Accounting software for independent contractors is worth the cost. An independent contractor is responsible for their own accounting and bookkeeping, as well as tax preparation and deadlines. Using an accounting app will save you time and money and help you keep track of how much money is coming in and how much is going out.
If you’re just starting out or only have a few clients, then start with a basic version of accounting software that is less expensive. You can always upgrade to a version with more features once your business grows.
Who Should Use Accounting Software for Independent Contractors?
It’s a good idea for all independent contractors to use accounting software. You could be a new independent contractor with just a few clients or be an established contractor with more than 50 clients—either way, you’ll benefit from the features that accounting apps offer. Accounting apps can be used in addition to the help of a CPA or even in place of a CPA if you’re comfortable doing your taxes yourself.
How We Chose the Best Accounting Apps for Independent Contractors
There are so many accounting apps on the market. We narrowed them down to the top eight after reviewing the most popular ones. We chose these as our best accounting apps for independent contractors based on their functions, features, and integrations. We also looked at their pricing, number of versions offered, and whether they tailor the app to the specific needs of independent contractors.