You may have established your business, been one of the founders or fronted all the finances for the startup. But how you pay yourself and how you pay taxes may not be what you think. Before you start taking money from your business and paying taxes, look at how the Internal Revenue Service (IRS) views business ownership.
How a business is owned and taxed may help you decide which form of business is right for you.
Business owners don't get a paycheck or pay taxes as an employee unless they do work as an employee in addition to their business ownership. As a business owner (except for corporate shareholders) you aren't taxed on the money you take out of the business. You are taxed on the net income (profits) of your business. Shareholders of a corporation are taxed on the dividends they receive.
Business Ownership vs. Self-Employed
All self-employed people are business owners, but not all business owners are self-employed. Here's why:
The IRS defines someone as being self-employed if they:
- Carry on a trade or business as a sole proprietor or independent contractor
- Are a member of a partnership that carries on a trade or business, or
- Are otherwise in business for themselves, including a part-time business.
This definition of being self-employed also includes owners of a limited liability company (LLC), because they are taxed as sole proprietors (single-member LLC) or partners (multiple-member LLC).
Shareholders of corporations are not considered self-employed.
Owners of S corporations are not self-employed, because they don't pay self-employment tax (Social Security and Medicare tax) on their distributions from the business.
How Business Owners Take Money From Their Business
Many business owners believe they take money from their business as a "paycheck" or "salary." But that's not how the IRS sees it. Business owners take either a draw or a distributive share.
A draw is money owners take from their business, moving that money into their personal account.
A distributive share is the share of income available to partners (and multiple-member LLC owners). This amount is determined by the partnership agreement or LLC operating agreement.
Corporate shareholders take money from their businesses as dividends. Dividends are payments of corporate profits to shareholders. The board of directors determines the timing and amount of dividends.
The IRS Decides Ownership
The IRS has spelled out in their regulations the way business owners are taxed based on the type of business and the owner's position in the firm. Business owners can be taxed through their personal tax returns or they can be taxed on dividends they receive.
|Business Type||How Owner Pays Taxes||Self-employed? (Pays Self-Employment Tax)||How Owner Takes Money from the Business|
|Sole Proprietor||Schedule C on Form 1040/1040-SR||Yes||Owner draw|
|Single-Member LLC Owner||Schedule C on Form 1040/1040-SR||Yes||Owner draw|
|Partner||Schedule K-1 on Form 1040/1040-SR||Yes||Distributive share|
|Multiple-Member LLC Owner||Schedule K-1 on Form 1040/1040-SR||Yes||Distributive share|
|S corporation Owner||Schedule K-1 on Form 1040/1040-SR / May also be an employee||No||Distributive share|
|Corporation Shareholder||Taxed on dividends received||No||Dividends|
A sole proprietorship is a business in which you are the only owner. There are no partners involved. A sole proprietor takes income from the business by is required to report the business income or losses on their personal income tax. Sole proprietors calculate their business taxes on Schedule C and include that income on their tax return, Form 1040 or 1040-SR (for seniors).
Partners in a Partnership
A partnership is a business in which two or more people have agreed to work together to run a company. Partners are regarded as owners of their business. Partners in this type of business are responsible for reporting the amount of taxable income from the business on their personal income tax.
Each partner's tax is determined is calculated and reported on Schedule K-1as part of the owner's tax return.
Limited Liability Company Members
A Limited Liability Company (LLC) is a company that is registered with the respective state's office of the Secretary of State. Since the LLC isn't recognized by the IRS as a taxing entity, LLC's pay tax as other business types:
- Multiple-member LLC owners pay taxes in the same way as partners in a partnership.
- A single-member LLC pays taxes in the same way as a sole proprietor.
An LLC may also elect to be taxed as a corporation or S corporation. In this case, the operations of the company stay the same, but the business pays taxes in the same way as the corporation or S corporation, whichever is elected.
A corporation is also registered with the state they operate in. It is regarded as a legal entity, similar to the way in which a person is regarded as a legal entity, and is taxed as an entity.
If you own shares in the company, you are a shareholder and you receive your share of profits as dividends. These dividends are taxed in the year they are received.
if you also work in the firm, as an executive, for example, you are an employee and are responsible for reporting income tax on any salaries, wages, and interest on shares.
S Corporation Shareholders and Employees
An S corporation is a special kind of corporation with specific restrictions on ownership. An S corporation is formed by a corporation that elected to be taxed as an S corporation. S corporation owners may receive money in two ways:
- As shareholders, owners receive distributions from the profits of the company.
- Some S corporation owners work in the business, and they are taxed as employees for this work.
IRS. "Self-Employed individuals Tax Center." Who is Self-Employed? Accessed Apr. 8, 2020.
IRS. "Instructions for Form 1120-S U.S. Income Tax Return for an S Corporation." Schedules K and K-1 (General Instructions. Purpose of Schedules. Page 21. Accessed Apr. 14, 2020.
Cambridge Dictionary. "Drawing Account." Accessed Apr. 14, 2020.
Cornell Legal Information Institute. "26 U.S. Code § 704. Partner’s distributive share." Accessed Apr. 14, 2020.
Cornell Legal information institute. "Dividend." Accessed Apr. 14, 2020.
IRS. "Sole Proprietorships." Accessed Apr. 14, 2020.
IRS. "Partnerships." Accessed Apr. 14, 2020.
IRS. "Limited Liability Company (LLC)." Accessed Apr. 14, 2020.
IRS. "Forming a Corporation." Accessed Apr. 14, 2020.
Cornell Legal Information Institute. "S corporation." Accessed Apr. 14, 2020.